View Jobs at Westfield Consulting Limited |
Full Time |
Posted 5 years ago |
Westfield Consulting Limited is recruiting candidates for an Administrative Assistant.
JOB TITLE: Administrative Assistant
JOB LOCATION: Lagos
JOB DETAIL:
Admin Function:
- Ensures an organized filing system for proper documentation and records on each beneficiary.
- Take minutes of meetings and type, including other secretarial duties.
- Prepare an up to date telephone directory showing names and telephone numbers of widows, orphans, and other business contacts for the Foundation.
- Control the use of office telephone lines and report excessive use by staff to the Coordinator.
- Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
- Conduct annual visits to widows as and when necessary.
- Responsible for ensuring that each document they receive is properly processed and filed.
- Monitoring the number of office supplies available in the office, as well as ordering for replacement as at when due
- Provide back-up support as required by the office, especially during peak periods/absences including undertaking ad hoc official duties as may be assigned.
Scholarship Programme:
- Develop and manage a comprehensive database of primary and secondary schools the Foundation is working with, showing names of schools, address, contact telephone numbers and contact persons.
- Develop and manage a database of all students in the primary and secondary schools capturing; names of students, age, contact address, mother’s name/telephone numbers, name of school and address.
- Collate and process school bills for the Coordinator’s attention
- Manage widows, orphans, and students’ database
- Manage the alumni database
- Analyze the database to generate specific report as at when needed
Orphans Scheme:
- Build and manage a comprehensive database of all orphans.
- Ensure all orphans’ monthly allowances are paid as and when due.
- Call and/or SMS all the orphans at least once every month.
- Conduct occasional visits to the orphans when the need arises.
- Ensure the general welfare of all orphans and report issues that may require urgent attention to management.
Requirements
- Candidate must possess minimum of a B.Sc. Degree in relevant disciplines;
- Must have minimum of 3 years’ post NYSC experience in an Admin
- Must have verbal and written articulacy, professional discretion, efficiency, well-developed time management and strong organizational skills.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Job Features
Job Category | Administration/ Office/ Operations |
Deadline | 29th February, 2020. |