View Jobs at United Nations Volunteers (UNV) |
Full Time |
Calabar |
Posted 3 years ago |
JOB TITLE: Administrative Assistant
JOB LOCATION: Calabar, Cross River
JOB DETAILS:
- Provide administrative support to the UNHCR Office including documents handling and control of documents flow between the office of HoSO and other offices/external parties.
- Arrange appointments and maintains supervisor’s calendar. Receive visitors, places and screens telephone calls and answers queries with discretion.
- Arrange meetings, both internal and external, some involving high-ranking officials, and take minutes and/or notes at meetings.Prepare informal translations and may act as interpreter
- Draft correspondence, documents, and reports, some of which are highly confidential.
- Receive, screen, log, and route correspondence, attach necessary background information and maintain follow-up system.
- Draft official correspondence, documents, and reports on routine matters and/or for clearance by the supervisor and ensure follow-up. Maintain filing system for electronic and hard copy documents.
- Maybe required to assist in Human Resources tasks (attendance record, travel arrangements, preparation of travel authorization, /claims, etc.) for staff within the unit.
- Assist in the preparation of visit programmes, briefings on issues covered by the Unit, collection of documentation for briefing kits, talking points and other material for missions, meetings, and visits.
- Support admin unit in processing of travel documentation, travel entitlements and travel claims
- Support in ticket bookings for local and international travels
- Replenishment and management of office supplies for the office of the HoSO
- Any other related tasks as may be required or assigned by the supervisor.
Requirements
- Secondary Education in Business Administration, Secretarial Studies, Office Management, Human Resources, or another related field
- 3 years of experience in Administration or other relevant programmes
- Document drafting is an asset,
- Working in the UN or other international development organization.
- Drafting, formulation, reporting skills.
- Document production and editing.
- Working inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels
- Working with tools and approaches of communications for development.
- Microsoft office suite.
- Age: 27 – 80
- Nationality: Candidate must be a national or legal resident of the country of assignment.
Area(s) of Expertise:
- Administration, Communication.
Languages:
- English, Level: Fluent, Required.
Competencies and Values:
- Professionalism
- Team work
- Commitment to continuous learning
- Communication.
Living Conditions and Remarks
As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging his/her own housing and other living essentials.
APPLY NOW
Deadline: November 12, 2021
Job Features
Job Category | Assistant |