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Permanent |
Posted 5 years ago |
Economic Community of West African States (ECOWAS) is recruiting candidates for an Administrative Officer.
JOB TITLE: Administrative Officer
JOB LOCATION: Abuja
JOB DETAIL:
- Under the guidance and direct supervision of the Special Representative of the President of ECOWAS Commission, incumbent will carry out the following activities/functions:
Role and Responsibilities
- Performs all procurement and contracting activities including pre-qualification, tender management, costs analyses, negotiation and preparation of contracts and monitors all aspects of the terms of the contract, if necessary, and obtains optimum value for money/best price and service; creates documentation necessary for the acquisition of materials and supplies;
- Coordinates the preparation and implementation of the work program and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources;
- Monitors and controls budgetary allocations through regular reviews and provides effective monitoring reports and data thereby identifying deviations from plans and proposes corrective measures;
- Develops clear goals that are consistent with agreed strategies; identifies priority and assignments, adjusts priorities as required, allocates appropriate amount of time and resources for completing work;
- Provides performance advice to staff and management and foresees risks and allows for contingencies when planning, monitors and adjusts plans and actions as necessary using time efficiently;
- Produces major/complex reports for management;
- Manages leases, rents, renovations, expansions and physical transformations to Mission facilities;
- Manages the IT providers for prompt resolution of issues;
- Performs other duties within the scope, spirit and purpose of the job, as requested by the Permanent Representative.
Academic Qualifications And Experience
Education:
- Bachelor’s degree in Administration and Finance from a recognised university
Experience:
- A minimum of five (5) years of progressively experience in procurement, administration, managing finance and budget operations is required
Age Limit:
- Be below 50 years old. This provision does not apply to internal candidates.
ECOWAS Key Competencies
- Good knowledge of ECOWAS Financial, Administrative and Procurement Regulations and Procedures;
- Ability to lead a team of trainees/junior staff and instill a spirit of teamwork to engage employees and achieve a well-defined set of activities;
- Ability to resolve challenges that occur with minimal direction and /or to recommend and explain solutions or alternatives for approval;
- Ability to mentor others and create feedback loops with supervisors, colleagues and the subordinates to build strong working relationships and improve performance;
- Demonstrate respect for cultural differences, fairness and ability to relate well with people from varied backgrounds, nationality, gender, ethnicity, race and religion;
- Ability to establish and sustain professional cr4edibility with client/stakeholders in a manner that anticipates their need, mitigates issues and that carefully balances professional obligations with the need to be sensitive and responsive to their needs;
- Ability to work in a diverse and inclusive interactive environment that benefits from diverse strengths and listen actively, consider people’s concerns and apply judgement, tact and diplomacy;
- Knowledge of rules and procedures of ECOWAS associated assigned responsibilities and ability to explain these clearly to others;
- Knowledge of and ability to apply techniques to generate creative ideas and new approaches to meeting goals;
- Strong analytical, organizational and communication skills;
- Be able to demonstrate operational computer proficiency using appropriate tools;
- Ability to convey information clearly and concisely in a succinct and organized manner through both writing and verbal means;
- Ability to develop, implement and individual action plan for achieving specific work goals;
- Ability to organize work, set priorities and work within timelines, giving attention to details, indicators and risks;
- Ability to resolve challenges that occur with minimal direction and/or to recommend and explain solutions or alternatives for approval;
- Fluency in oral and written expressions in English, one of the ECOWAS official languages of the Community;
- Knowledge of the ECOWAS culture, structures and performance issues and priorities impacting assigned responsibilities;
- Knowledge of ECOWAS institutions, sectors, programmes and policies;
- Ability to use evidence and research to inform policies and programs and identify relevant an appropriate sources of information, including stakeholders, regional institutions and/or internal committees;
- Ability to respect chain of command in an appropriate manner;
Annual Salary
UA 39,430.35 USD 62,213.20
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly; attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
Click here for more information
Job Features
Job Category | Administration/ Office/ Operations |
Deadline | 24th April, 2020. |