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Full Time |
Borno |
Posted 5 years ago |
Admin Assistant is needed at Plan International
JOB TITLE: Admin Assistant
LOCATION: Maiduguri, Borno
Role Purpose
- To provide support to sound administrative, office and logistics support to the Maiduguri office in line with policies of Plan International.
- The role will contribute to effective office management including support to store management, inventory / asset management and supervision of janitorial services.
- The incumbent will employ the use of general office practices and administrative procedures to carry out assigned tasks.
Dimension of Role
- Implementation of administrative processes, protocols and systems for the Maiduguri Office.
- Provide administrative and logistical support for staff
- Supervision of Office Assistants / cleaners.
Key Roles / Responsibilities
- Supports in maintenance of general office systems including filing; sending, receiving and distributing documents; and’ photocopying/Scanning.
- Coordinate and prepare mailings, including production, photocopying, assembling, posting and courier/shipping.
- Sends out RFQ to pre-qualified and solicited vendors
- Support program activities in the Maiduguri office where necessary in terms of getting vendors and ensuring venues are ready for activities
- Keep and maintain store records and materials to ensure prompt supply of materials to staff for the effective discharge of their work without any disruptions of work-flow
- Use systems and processes to assure smooth and timely flow of work.
- Assist with organization of meetings and special events.
- Maintain good and professional relationship with relevant vendors and visitors to the Maiduguri Office
- Knowledge of general office practices and administrative procedures.
- Resourceful in gathering and providing information.
- Ensure the regular price survey is carried out twice a year while interfacing with Admin and the M&E team for the training of the enumerators.
- Ensure that the Maiduguri office is tidy at all times through effective supervision of the cleaners
- Receives and signs for fixed asset items and maintains physical inventory
- Generates purchase requisition- PR creation and maintenance in SAP for the Admin team and ensure the PR is properly filled.
- Responsible for posting good receipt in SAP supported by a delivery note
- Perform additional and miscellaneous job-related duties for the office as assigned by manager.
Technical Expertise, Skills and Knowledge
Essential:
- A BA / BSc or HND in related Business Administration or related field.
- At least 2 years practical work experience in supporting administrative systems in a similar organization
- Proficiency in MS Word, MS Excel and MS Outlook a must
- Knowledge of operating standard office equipment
- Excellent communication skills – written and verbal
- Ability to prioritize projects and strong problem solving skills
- Good research skills and attention to detail.
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Job Features
Job Category | Administration/ Office/ Operations |