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Full Time |
Maiduguri |
Posted 3 years ago |
JOB TITLE: Emergency Supply Chain Officer
Requisition ID: req24286
JOB LOCATION: Maiduguri, Nigeria
Employment Type: Full-Time
Sector: Supply Chain
Employment Category: Regular
Open to Expatriates: No
JOB DETAILS
- The Emergency Supply Chain Officer is responsible for the efficient coordination and management of procurement functions for IRC’s office.
- Supply Chain must be able to rapidly procure Program supplies, services, and equipment, whilst ensuring best practices and maintaining audit-compliant records.
- The Procurement Officer ensure that all purchases of goods and services are done transparently, at the best available price, and in compliance with IRC and donor procurement policy and procedures.
Key Responsibilities
Procurement Planning:
The Emergency Supply Chain Officer is responsible for working closely with Senior Procurement Officer, Senior Procurement Manager, internal and external stakeholders to ensure effective procurement planning and preparation to support program implementation. Supply chain planning includes:
- Preparing and implementing procurement plans
- Implementing all IRC procurement SOPs
- Collecting, organizing, and analyzing data
- Monitor supply market and conduct market surveys & analysis.
Procurement:
Responsible for implementing procurement plan & strategies and ensures all program procurement needs are met on time in accordance with GSC and donors’ standards. This includes:
- Support in development of procurement specifications
- Processing approved Purchase request through the procurement software (online BVA) and ensuring data accuracy.
- Request for quotations / proposals.
- Participate in tender meetings & evaluations.
- Prepare bids analysis and other bidding documents for approval.
- Conduct negotiations with suppliers that is transparent and documented.
- Demonstrate value for money in procurement.
- Review procurement documents for accuracy before taking payment for approval.
Contract Management:
Responsible for managing contracts and supplier performance to ensure that terms & conditions, standard operating procedures are adhered to as provided by GSC. This includes:
- Preparing and executing contracts for recommended bidders
- Timely renewal of running contracts.
- Execute contracts against set performance indicators
Supplier Management:
Responsible for managing supplier relationships and performance to ensure that there is precise record keeping as provided by GSC. This includes:
- Maintain suppliers file and documentation
- Documents supplier performance
- Maintain supplier performance score cards.
Compliance and Ethics:
Assist in implementing donor rules & regulations for all procurements (including any specific departmental procurement task assigned), Identifying and analyzing compliance risk in procurement processes through:
- Implementing due diligence for suppliers, this includes conducting reference checks, supplier visits etc.
- Provide consistent and constructive support to other departments to ensure compliance with policies and procedures
- identifying and reporting procurement red flags,
- Implementing internal and external audit corrective action plans (CAPs)
Reporting:
The Emergency Supply Chain Officer is responsible for preparing and submitting accurate:
- Weekly PRTS report to the Senior Procurement Officer.
- Support with developing and updating the procurement plans (assigned) as required.
- Submit weekly list of commitments to Senior Procurement Officer
- Submit periodic BVA procurement tracking report for specific Grants you’re assigned to.
Qualifications
- Degree in Business Administration/Financial Accounting or Logistics related field preferred
- 2 years of work experience in supply chain operations (Procurement)
Demonstrated Skills and Competencies
- Knowledge of generic procurement procedures and practices (IRC or NGO experience).
- Demonstrated success as a procurement leader within supply chain including planning, procurement and logistics
- Good collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across cultures, organizational units and suppliers.
- Knowledge and experience in procurement plans, strategies, market analysis techniques, procurement and contracting
- Good analytical and negotiation skills
- Excellent skills in conducting market analysis and sourcing strategies.
- Able to work effectively in a highly matrixed structure
- Good mathematical skills.
Key Working Relationships:
- Position directly supervises procurement assistants
- Other Internal and/or external contacts:
- Internal: Regular relationships with program staff, Operations, and country Supply Chain staff at all levels
- External: Vendors and Service providers.
Working Environment:
- The position will be based in Maiduguri, Borno Office.
Standards of Professional Conduct:
- The IRC and IRC workers adhere to the values and principles outlined in IRC Way – Standards for Professional Conduct.
- These are Integrity, Service, Equality and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
Gender Equality:
- IRC is committed to narrowing the gender gap in leadership positions.
- We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Application Closing Date
Not Specified.
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Note
- IRC is an Equal Opportunity Employer.
- IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
Job Features
Job Category | Supply Chain/ Store |