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Contract |
Posted 3 years ago |
JOB TITLE: Area Coordinator
JOB LOCATION: Maiduguri, Borno
Employment Type: Fixed Term | 12 months | ASAP
You will be in charge of
Positioning:
- Context analysis: Ensure ACTED has an up-to-date understanding of the area’s socio-economic situation, trends, needs and gaps, and who does what and where (3W)
- Strategy Implementation: Take a lead role in implemeting ACTED’s coutry program strategy in the area identifying strategic opportunities for expanding ACTED’s work in the area, and in particular
- Identify new opportunities and new sectors of intervention
- Consolidate and stabilizate programming
- Review the geographic and thematic footprint
- Ensure activities are relevant and meeting area/beneficiary needs
- Identify ACTED added-value
- Ensure humanitarian principals are adhered to
- Contribute to identifying new donors, private sector partners, national and international NGOs, think tanks, academia, etc. to work with in the area based on complementarity and added value
- Networking, positioning and general representation
- Participate in donor meetings at area level and communicate relevant information to the Country Director and other relevant staff;
- Establish, maintain and improve active and regular working relationships with other NGOs, UN agencies, clusters, working groups, consortia, etc. at area level ensuring maximum visibility of ACTED
- Establish, maintain, and improve active and regular working relationships with local authorities and where necessary non-state actors and obtain required authorizations and buy-in for ACTED’s activities at area level
- Ensure ACTED is represented in key clusters, working groups, NGO coordination bodies, etc. at area level
- Proposal development
- Lead assessment(s) at area level to ensure proposals are relevant
- Support the Country Director and Project Development Department in proposal conceptualisation (problem statement, logframe) within the framework of the country, regional and global strategy
- Contribute to budget design ensure budget needs at area level have been taken into consideration
- Advocacy: Contribute to drafting issues papers, advocacy notes, press releases on relevant humanitarian and development issues in the area of operation
- Promotion of ACTED network: Keep abreast with and contribute to ACTED’s global initiatives and global trends, in particular Impact (REACH, Agora), Convergences and Oxus
Management and Internal Coordination:
- Staff Management
- Ensure that all staff in the area understand and are able to perform their roles and responsibilities related to area operations and link with the capital Head of Departments
- Promote team building, productivity and staff welfare
- Mentor and support the team to build capacities, and improve efficiency and performance, and follow career management
- Manage interpersonal conflicts among staff at area level
- Internal Coordination
- Facilitate interdepartmental communication and information sharing for a positive working environment
- Ensure implementation of ACTED coordination mechanism at area level (WAM, MAR, FLAT meeting, etc.)
Project Implementation Follow-up:
- Project Implementation Tracking
- Supervise Project Managers in the area and provide support to project implementation through trouble shooting and eliminating blocking points
- Monitor output achievement, cash burn rates and ensure a time completion of projects through review of PMFs, BFUs and project reports
- Ensure that relevant project information are up-to-date and available for reporting purposes
- Ensure coordination and complementarity amongst projects within the area of intervention
- Project Quality Control
- Ensure the application of a practical field based M&E system/plan for each project
- Conduct frequent field visits to project sites to assess activities and ensure efficient use of resources
- Advise Project Managers to adapt projects according to monitoring and evaluation findings
- Ensure beneficiary feedback mechanisms are in place
- Ensure capitalisation of best practices and lessons learnt for projects in the area of operations.
- Partner Management
- Identify potential local partners in the area based on an assessment of complementarity and added value
- Provide support to partners in project implementation and ensure timely and qualitative implementation of projects by partners in line with ACTED and donor requirements
FLATS Management:
- Finance Management
- Control project budgets at area level to avoid under/over spending
- Ensure accurate budget forecasting and efficient cash flow management
- Ensure timely and accurate area finance TITANIC reporting
- Logistics & IT Management
- Ensure timely procurement and adherence to rules of origin and nationality at area level
- Ensure quality supply management at area level
- Ensure proper asset management at area level and enforce asset investment policy
- Ensure proper stock management at area level
- Ensure proper IT systems, data back-up and protection from malware at area level
- Ensure sufficient and reliable means of communication at area level
- Ensure timely and accurate area logistics TITANIC reporting
- Administration and HR Management
- Ensure transparent and timely recruitment of national staff and contribute to international staff recruitment upon capital request
- Proactively adapt the staffing structure to needs and funding
- Ensure regular performance appraisal and career management for staff at area level
- Ensure timely and accurate area HR TITANIC reporting
- Ensure timely exit forms
- Transparency/Compliance Management
- Minimize risk of fraud and corruption by ensuring adherence to ACTED FLATS procedures
- Ensure that staff is aware of ACTED’s transparency and whistle blowing policy
- Security Management
- Analyse the security context at area level and in close collaboration with the Country Security Manager contribute to defining, analysing and evaluating risks
- Engage with relevant key stakeholders at area level to ensure access and support of interventions
- Address security and safety risks by implementing standard operating procedures defined for the area
- Ensure the offices and houses conform to recommended security, health and safety standards
- Ensure all staff in the area adhere to security procedures
- Ensure security incidents at area level are promptly reported to the capital
Expected Skills and Qualifications
- University Education in a relevant field such as International Development, Emergency Operations, Humanitarian Programming, Technical Degree in Camp Management, or the like
- At least four years relevant work experience, preferably including camp settings
- Extensive project management experience (Management, Planning, Staff Development and Training skills) in Emergency and/or Development Programmes
- Base management skills preferred
- Proven capabilities in leadership and management required
- Ability to work well and punctually under pressure
- Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
- Ability to work well and punctually under pressure
- Knowledge of local language and/or regional experience an asset
Remuneration
- Salary defined by the ACTED salary grid depending on education level, expertise, security level and experience
- Living allowance of 300 USD
- Lodging and food provided in the ACTED Guesthouse / or housing allowance (depending on the contract lenght and country of assignement)
- Flight tickets in and out + Visa taken in charge by ACTED
- Provision of medical and repatriation insurances
Apply Now
Deadline: March 28, 2022
Job Features
Job Category | coordinator |