View Jobs at Eclat Human Resources Consulting Limited |
Full Time |
Abuja |
Posted 3 years ago |
JOB TITLE: Executive Assistant
JOB LOCATION: Abuja
Industry: Environmental Management
Report To: Director
Department: Administration
Responsibilities
The ideal candidate will (but not limited to):
- Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
- Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
- Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
- Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
- Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
- Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
- Write and distribute comprehensive minutes and action points to all members post meeting.
- Draft and write high quality reports and presentations, as required by the Director.
- Assist in structuring and planning the calendar of events for the company.
- Maintain confidential files; records, reports, and contact information.
- Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
- Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
- Review inventory, purchases and reports submitted by Inventory/Logistics Officer.
- Participate in regular team meetings to help identify process flow improvements and efficiencies.
- Perform other tasks as assigned.
Requirements
- A graduate in Administration / Management
- 3-5 years Administrative/ PA Experience.
- Proficiency in Microsoft Office Programs especially Word and PowerPoint.
Required Competencies:
- Keen attention to details.
- Excellent planning and organizing skills.
- Ability to prioritize assignments and tasks.
- Ability to deliver on assigned mandates.
- Demonstrable leadership abilities.
- Excellent communication skills.
- Team building techniques.
- Skilled in the art of multitasking.
Apply Now
Deadline: March 10, 2022
Job Features
Job Category | Executive / Management |