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Contract |
Abuja |
Posted 3 years ago |
JOB TITLE: PA to Defense Adviser / Clerical Assistant to Defense Section A2
JOB LOCATION: Abuja
Grade: A2 (L)
Job Subcategory: MOD (Ministry of Defence)
Working hours per week: 38 hours
Start Date: 23rd May 2022
Type of Post: British High Commission
Type of Position: Permanent
Job Category: Other British Government Departments (Partners across Government, including UK Visas)
JOB DETAILS:
Main Purpose of Job:
- PA to the Defence Adviser and Defence Section Administration Support.
Roles and Responsibilities
What will the job holder be expected to achieve?:
- Act as Defence Section Clerical Assistant, responsible for the direct administration support to the Defence Section.
- Arranging travel for Defence Section.
- General administration including filing, reproducing and dispatch of documents, library and stationery supplies.
- DA and Section Diary management, room bookings and transport bookings.
- Assisting the ADA (Assistant to the Defence Attaché) with events and official VIP visits.
- Day to day procurement of required local purchases for the Defence Section as requested.
- Stand in and manage the office on behalf of the ADA in his absence
- Supervise Defence Section Drivers and maintain of vehicle log book registers and monthly fuel usage.
- Maintain leave register for local employed staff and submit leave for Foreign, Commonwealth and Development Office accounting system input on a monthly basis.
- Responsible for maintaining the Defence Section Team Site and electronic records.
Secondary / Occasional Duties:
- Administrative tasks as required and directed by the ADA.
- Resources managed (staff and expenditure):
- Defence Section Drivers and a float of Cash Account
Essential Qualifications, Skills And Experience
- Detail orientated, able to multi-task and work under pressure.
- Team player, mature, self-motivated, able to work independently.
- Strong administrative experience; Information Technology Literate is a must.
- The incumbent should be prepared to help wherever required on a variety of different topics even if this falls outside the strict job specification. Reliability, initiative and a high degree of responsibility and security are essential.
- As a representative of a small Other Government Departments in the High Commission, an ability to get on with others departments is necessary, good communication and inter-personal skills are essential.
- Dealing with VIPs
Desirable Qualifications, Skills And Experience:
- Knowledge of basic Accounting
Required Competencies:
- Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
Other benefits and conditions of employment:
- Learning and development opportunities (and any specific training courses to be completed)
- Opportunity to enrol and study on recommended FCDO training that will be available at post after the probation period.
Working Patterns:
- Monday – Thursday 8:00 – 1700, Friday 8:00 – 14:00
- Physical presence in the High Commission is paramount but can be managed and discussed with the Line Manager.
- Ability to be flexible with working weekends and at times outside of normal working hours is required.
Salary
NGN 431,507.86 Monthly.
Apply Now
Deadline: March 31, 2022
Job Features
Job Category | Assistant |