View Jobs at Action Against Hunger |
Full Time |
Yobe |
Posted 4 years ago |
Action Against Hunger is recruiting candidates for a Finance and Admin Assistant.
JOB TITLE: Finance and Admin Assistant
JOB LOCATION: Potiskum, Yobe
JOB DETAILS:
- The Finance & Admin Assistant ensures that the cash box and cash books are perfectly maintained, as well as monitoring, inputting and archiving accounting documents
Tasks and Responsibilities:
- Establish a statement of needs for liquid assets in consultation with the Finance Officer in Damaturu
- Make advances payment in accordance with established procedures
- Keep the advance books and cash journal
- Record budget allocations and accounting codes of the expenses
- Before recording, check that the supporting documents comply with AAH procedures
- Ensure that accounting documenting are translated if necessary
- Check cash balances daily and report any discrepancies to the line manager
- Send to Damaturu accounting documents on a weekly basis after a final check of supporting documentation
- Ensure cash box security and confidentiality of information
- Visit field regularly to administer cash payment to beneficiaries
Objective 2
- Manage accommodation for staff travelling to Potiskum and ensure supplies in the office at all time.
Tasks and Responsibilities:
- Provide timely request of supplies required on monthly basis.
- Follow up with HR/Admin Officer to ensure timely receipt of supplies and make such arrangement that the supplies are available at all time.
- Arrange accommodation in Guesthouse and hotels based upon approved travel request.
- Ensure that all staff submit time-sheet and 10 minutes conversation on a monthly basis before 5th of every month.
- Track and share leave absence with Damaturu office
- Monitor Maintenance staff to make sure the office is kept tidy and clean at all times
- Take minutes of meetings and proceedings at weekly briefings and other functions
- Arrange logistics for meetings, retreats and workshop as required
- Scan all documents to Damaturu and Abuja as required.
Internal & External Relationship
Internal:
- Directly reporting to Finance Officer Damaturu
- Technically supported Finance Co Abuja
- Liaise with Damaturu finance team
- Liaise with Logistics team / PMs
External:
- Suppliers, vendors, Government and operational partners
Position Requirements
- BSc / HND Accounting, Bachelor level degree in Management, Finance, or related field
- Minimum of 1 year experience in a finance and administration-related role.
Essential:
- Professional
- Organized with time management and planning skills
- Sense of confidentiality
- Strong computer skills, and familiarity with Microsoft Word and Excel
- Ability to manage and follow work plans
- Good interpersonal skills (communication, able to negotiate, influence, give effective feedback, be a team player)
- Able to manage stress effectively, juggle competing priorities, balance various programmatic, logistic and team needs
Preferred:
- Experience in a non-governmental organization is preferred
- Experience with donor-funded programs would be appreciated.
Minimum Basic Salary
N156,995 per month.
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Job Features
Job Category | Accounting / Audit / Finance |
Deadline | 22nd May, 2020. |