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Contract |
Posted 2 years ago |
Job Title: Front Desk Officer
Location: Maiduguri, Borno
Contract Duration: 6 Months
Role Purpose
- To ensure that communication between Plan Nigeria and its customers both internal and external are conducted in a smooth and professional manner.
- To receive Plan International Nigeria’s visitors and coordinate visits to staff within the office premises.
Dimensions of the Role
- Interface between Plan International Nigeria and the public
- All Plan staffs
- Custodian of Petty cash funds
- Processing of mails
- Coordinate and organization of the reception of Plan International Nigeria
- Area of Responsibility – Maiduguri Office
Accountabilities
- Handle all incoming and outgoing calls in a professional manner
- Ensure that the front office/reception hall is kept clean and managed in a professional manner.
- Receive visitors and directing them appropriately
- Receive mails and parcels and ensure that they are appropriately dispatched without delay.
- Register all incoming and outgoing calls and mails, and other correspondence
- Assist in the provision of logistical support for all meetings, workshops
- Management of Petty cash funds disbursement and Replenishing petty cash to ensure cash balances are not exhausted.
- Receives Cash and raises receipts (ensure all documents are signed)
- Prepare Bank Deposit Slips and forwards deposit slip and receipts to the finance department
- Receive and deliver to P&C all applications for recruitment purposes;
- Provide an interface between correspondences from other organizations and Plan Nigeria
- Support in purchase requisition creation and maintenance in SAP
- Support in creation of Request for Quotation (RFQ) and solicitation of quotations.
- Effect any other duties that may be assigned from time to time by the Admin Coordinator
- Carry out other duties assigned by his/her supervisor.
Key Relationships:
- Maintains high contact with the Supply chain Manager and Admin staff at Maiduguri Office
- Maintains high contact with Plan Nigeria’s visitors, vendors and service providers
- Maintains a fair contact with the finance officer for finance related activities
Technical Expertise, Skills and Knowledge
Essential:
- Degree or Certification Business Administration or any related field
- At least 2 years working experience in a similar position and with a credible institution
- Proven experience as front desk representative, agent or relevant position
- Familiarity with office machines (e.g. fax, scanners, printer etc.)
- Knowledge of office management and basic bookkeeping
- Proficient in English (oral and written)
- Excellent knowledge of MS Office (especially Excel and Word)
- Strong communication and people skills
- Good organizational and multi-tasking abilities
- Problem-solving skills
- Customer service orientation.
Apply Now
Deadline: February 2, 2023
Job Features
Job Category | Front Desk Officer |