View Jobs at IO Furniture Limited |
Full Time |
Posted 4 years ago |
IO Furniture Limited is recruiting candidates for an Executive Assistant / Admin Support.
JOB TITLE: Executive Assistant / Admin Support
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JOB LOCATION: Lagos
Reporting Line: Head HR & Admin, Executive Director and the MD/CEO
JOB DETAILS:
- Providing efficient administrative support to the CEO as Executive Assistant.
- Executing HR transactional and administrative activities to provide functional support to the head of HR/Administration Department
- Provide excellent, courteous Customer Service to company employees, deploying Active Listening, making appropriate inquiries, helping to resolve issues, and deploying resourcefulness in addressing employee needs.
Core Working Relationships:
- HR/Admin Team
- Commercial Team
- Technical Team
- Production Team
- Logistics/Procurement Team
- Accounts/Finance Team
- Management Team
- Service Providers
Executive Assistant:
- Provide efficient/effective secretarial support and logistics to the CEO.
- Maintain a comprehensive/accurate filing system in respect of CEO’s correspondence.
- Ensure smooth arrangements for CEO’s travel plans.
- Attending of operational/staff meetings and taking accurate minutes of meetings
- Liaise with Company lawyer, confirm Board of Directors meeting dates and make preparation for refreshments.
- Preparation of reports and correspondences
House-Keeping:
- Compile and monitor daily and weekly cleaning schedules
- Supervise the cleaners to ensure cleanliness for all facilities, equipment, instruments i.e. the admin block, factory, toilets, machinery etc.
Administrative:
- Ensure efficient and effective logistics support in terms of office provision and consumables.
- Assist in supervising Guest House matters and ensure that all requests from the Guest houses are promptly attended to.
- Assist in providing administrative support for Admin department, and generate periodic administrative reports as required.
- Assist in liaising with service vendors and in monitoring the job contracted to them.
- Coordinate arrangements for staff travels.
- Access office mails and conduct internet research for information and data analysis when necessary.
- Maintain a comprehensive and accurate filing system on Administrative matters.
- Prepare expense and cash vouchers, and ensure that the Admin. Expense and Petty Cash Priority List is updated daily; with accurate periodic submission to Finance and management.
- Assist with prompt payment of all utility bills i.e. PHCN, Telephone, and LAWMA etc.
- Assist with keeping track of all routine vehicle reports, Diesel Generator reports and timely servicing and maintenance, purchase of parts, for company’s official and status vehicle.
- Undertake additional tasks or projects as assigned by the Head of Department, or authorized officers.
- Assist with compilation and submission of the monthly expatriate returns to the Nigerian Immigration Service.
Key Job Attributes
Generic:
- Digitally savvy
- Power point presentation proficiency
- Strong organization skills and a problem-solving attitude
- Results driven with ability to meet deadlines
- Attention to details
- Excellent Communication Skills (Verbal, written and listening)
- Strong Interpersonal Skills
- Team Spirit
- Knowledge on flight and hotel booking/reservation
Technical:
- Knowledge of People Management
- Proven knowledge of Office procedures
- Proficiency with Microsoft Office Package
- Knowledge of ERP Usage
Qualifications
Education & Experience:
- A first degree in Social Sciences or Arts
- Minimum of 3 years relevant work experience
- Candidate must be a female.
Method of Application
Interested and qualified candidates should send their CV to: [email protected] using the “Job Title” as the subject of the email.
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Job Features
Job Category | Executive / Management |
Deadline | 10th July, 2020. |
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