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Contract Full Time |
Posted 1 year ago |
Job Title: Finance Manager
Location: Maiduguri, Borno (including frequent field visits)
Job type: Full time
Department: Finance and Operations
Reports to: Country Director
Contract Term: 1-year fixed term with possibility of extension
Working Hours: Monday to Thursday 8:30am – 5:15pm, Friday 8:30am – 1:30pm
Key Responsibilities
Oversee the management of the accounts:
- Ensure account data is reliable and the accounts are kept in compliance with legal obligations, norms and internal procedures
- Ensure Quality of accounting deliverables; compliance with deadlines for sending accounts to management; quality of period-end closing operations; compliance with the organisation’s internal frameworks
- Oversee the application of accounting procedures by the programme team
- Ensure the programme’s accounts are in good order and comply with deadlines, SC procedures and mandatory local regulations applying to SC
- Ensure national accounts are set up in compliance with local regulations (if necessary)
- Validate the monthly accounts in compliance with SC norms and mandatory local regulations applying to SC (if necessary)
- Ensure accounting checks are carried out (validity of documents, quality of the accounting work, accounting, and funding allocations, etc.) and internal regulations and procedures are correctly applied
- Oversee the roll out of monthly, semi-annually and annually closing reconciliations
Ensuring the programme’s cash flow management and making bank payments
- To ensure the availability of funds for implementing planned activities, and Benchmarks: Quality of management and control of cash flow; quality of money-flow security procedures; compliance with organisational frameworks defined by SC
- Ensure information about and the application of cash-flow procedures by the programme team
- Conduct regular checks on compliance with the organisation’s procedures and regulations
- Archive cash-flow documents
- Adapt and manage the cash-flow in compliance with internal procedures and the legal framework
- Assist with the definition of the technical aspects of transporting funds and the regulations pertaining to money storage
- Ensure physical checks of office safes and cash boxes are conducted and check that control measures are followed
- Adapt and ensure the implementation of expenditure commitment procedure, train the programme team on how to use it
- Supervise the drawing up of cash-flow forecasts and check for optimal money flow management
Providing budget and financial management and the management of the programme’s funding:
- Objective: To ensure the smooth-running of the programme with respect to its financial obligations
- Benchmarks: Compliance with the organisational procedures defined by the SC; quality of budget monitoring; quality of the budgets drawn up; quality of financial reports for donors; anticipation of financial problems Activities:
- Provide BVAs every month by the 10th of M+1 of all contracts
- Plan and lead the BVA analysis meetings every month before the 15th
- Ensure coherency between the programme budget and the donors’ budgets
- Conduct the monthly, bi-annual and annual accounts closing operations · Raise programme teams’ awareness of contractual budget and financial obligations
- Analyse donor guidelines and inform the teams about these procedures and their application
- Train programme teams in internal budget and financial management procedures so as to ensure a realistic budget, accurate expenditure codification and robust budgetary steering
- Draw up and monitor cost allocation tables for office and staff costs
- Check the budgetary monitoring of the funding schedule · Substantiate the financial accounts with regard to local legislation · Monitor and organise internal and external audits, assume the role of the auditor’s primary contact in liaison with head office
Managing the financial aspects of all partners and subcontractors:
- To ensure all partners and subcontractors comply with the contractual terms and provide quality reports and supporting documents.
- Benchmarks: Quality and timely reports and support documents in compliance with the organisational procedures
- Objective: To ensure smooth relationship between partners and subcontractors with SC and capacity building of partners to achieve quality reports and supporting documents.
- Review Partners Agreements and budgets
- Validate the financial aspects of partnership agreements
- Conduct refresher trainings and capacity building sections to all partners
- Update partners database regularly
- Review and ensure accurate capturing of partner’s justification into QuickBooks/Aqilla by Finance Officer Ensure smooth partnership closure and reconciliation of partner accounts.
Managing the programme’s finance teams:
- Train the finance team
- Manage and lead the finance team, fix objectives and access the staff
- Set up communication and coordination mechanisms for the team
- Manage contractual monitoring (leave, end of trial periods, etc.) of finance team members; if necessary, co-validate disciplinary procedures with Operations Manager
- Oversee finance team’s career development: define training needs and provide guidance on professional development
Qualifications and Experience
- Qualified Accountant in a globally recognised professional accountancy body (ACA or ACCA).
- Significant experience with at least 2 years in a financial management managerial position
- Audit/accounting firms experience will be a plus.
- Highly familiar with management of sub-contracts and sub-grants with partners
- Past exposure and experience working on multiple projects
- Working knowledge of rules and regulations of donors and their application
Street Child’s commitment to Safeguarding
- Street Child is committed to the safeguarding and protection of the communities we serve, our partners, our volunteers, and our staff.
- As part of this commitment to safeguarding, all offers of employment will be subject to satisfactory references and appropriate background checks.
- Street Child also participates in the Inter Agency Misconduct Disclosure Scheme.
- In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
Salary
NGN 700,000 – 900,000 / Month (Gross)
Application Closing Date
Not Specified.
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Note: Street Child welcomes applications from all suitably qualified persons regardless of their race, sex, disability, religion/belief, sexual orientation, or age. However, we also strongly encourage female candidates and candidates whose state of origin is Borno to apply.
Job Features
Job Category | Finance Manager |