Job Title: Finance Coordinator
Location: Adamawa, Bauchi, Borno, Kebbi, Sokoto, Yobe and Zamfara (N/E and N/W)
Job type: Contractual – 1 year (renewable)
Department: Finance
Job Purpose
- The purpose of this role is to support the preparation and management of the organization’s budgeting system and working with department budget owners to create and monitor operating budgets.
- The post holder is responsible for preparing and providing financial reports, accompanying narrative as well as analyses to programs and management teams.
Job Description/Principal Accountabilities
Rank % Of Time 1 100%
Financial Management:
- Ensure project budget vs actual reports are prepared timely, on a monthly basis and discussed with project teams. Follow-up with action points and their implementation.
- Regularly review projects’ transactions listing and budget lines’ burn rates for compliance with donor regulations as well as CBI financial management policies and procedures; flag up instances of non-compliance to Management.
- Review the comprehensiveness and precision of entries and the correct budgetary charging of expenses.
- Ensure that all Cash count & Bank Reconciliation are done at the month end for all CBI accounts.
- Ensure that all accounting documentation is updated on a daily basis & reconciles Bank Books, Cash Books.
- Review the field monthly accountancy to ensure completeness of supporting documents, correctness of account codes, budget lines and descriptions used and feedback is sent to all Finance Officers.
Tax Operation:
- Ensure that the base is in compliance with in-country tax policies.
- Ensure that proper documentation is filed for WHT/PAYE on a monthly basis.
- Ensuring a good Tax system is in place.
Grant Financial Management, Donors Compliance & Budget Analysis:
- Support budget holders in developing their forecast and monitoring their lines.
- Support in budgeting during project proposals
- Organize & lead monthly BFU meetings at the base & HQ for each grant.
- Monitor level of over/underspending per budget lines and provide
- Inform the Management with any information which impacts the grant financial status.
- Warning the Management of financial risks.
- Review donor guidelines and ensure flexibility is respected.
- Ensure proper filing of grants vouchers (review hard documents, review archiving process with the finance team in close coordination with HR/Admin and Logistics department).
Treasury Forecast & Cash Management:
- Implementing the Cash Management procedures at the base and ensuring they are respected.
- The availability and safekeeping of the necessary cash.
- Ensure timely & realistic forecasts are prepared and consolidated for each grant.
- Meet program managers to ensure a good forecast in line with the spending plan.
- Ensure expenditures are in line with the forecast prepared, analyze discrepancy between cash and budget forecast and put in place corrective measures.
- Ensure that the funds are requested accordingly as requested in the cash forecast.
Object Capacity Building for Finance & Non Finance Staff:
- Work closely with the finance team to build their capacity.
- Organize BFU & forecast meetings with all key staff (finance & Non-finance) to ensure the team is well trained on BFU & recognize the importance of BFU.
- To develop and conduct training for finance staff on accounting policies & tools at the state level.
- Identify the needs of finance staff training & arrange training sessions accordingly.
- Provide induction/briefing on accountancy to all field employees joining the finance department.
- Conduct regular refresher training on accounting tools to new/existing finance staff on a regular basis.
- Develop & share new tools with the Finance Team to improve mission accountancy quality & budget allocation.
Supervision & Team Management:
- Supervise Finance Officer & Finance Assistant across both N/E and N/W region.
- Travel to field office to conduct monitoring visit to N/E and N/W states.
- Conducting performance appraisals and setting quarterly /yearly objectives of Finance Officer & Finance Assistant.
Management of Fraud and Corruption Cases:
- Alert on suspicion of fraud and corruption through the appropriate channel.
- Identify fraud and corruption cases in the Organization.
- Sensitize the team on the management of fraud and corruption risks.
- Alert on suspicion of fraud and corruption through the appropriate channel.
Job Holder Entry Requirements
Knowledge (Education & Related Experience):
- You have a Bachelor’s Degree or equivalent in Accounting / Finance. A Master’s degree/Professional Qualification is an added advantage.
- Willing to travel around N/E and N/W states.
- Past exposure and experience working on multiple projects
- You have 3 years of professional experience in finance with proven experience in team management.
- You have Minimum of 2 years’ experience in NGO financial management.
- Experience as an auditor is a plus.
- You have experience on the use of QuickBooks accounting system.
- You have excellent interpersonal skills, ability to work both independently & as a member of a team.
Skills (Special Training or Competence):
- Ability to infuse positive energy into the team
- Attention to detail, keen at following procedures and meeting deadlines
- Ability to organize tasks simultaneously and prioritize work
- Strong verbal and written communication skills
- Strong interpersonal skills working with cross-cultural and multi-diverse teams
- Ability to build strong working relationships for partnerships
- Standards of Professional Conduct especially on integrity, service in love, and accountability
- High level of stress tolerance and ability to work under pressure.
Key Relationships (excluding own line manager and staff)
Internal:
- Program Coordinator/State Coordinator
- Finance and Support Services team
- Various staff based in all CBI core departments, as and when necessary (e.g. funding, PDA, MEAL, finance, PPA)
External:
- Partners
- Consultants
- Service Providers/Stakeholders (Other NGOs)
- Government agencies
- Community leaders/CBOs.
HOW TO APPLY
Interested and qualified candidates should send their CV and Cover Letter, and other “Necessary” documents ONLY in PDF format to: [email protected] with “Finance Coordinator 2023” as the subject of the email.
Or
Click here to apply online
Note
- Only applications submitted online will be reviewed
- Only one application email should be submitted as multiple submissions will be tantamount to automatic disqualification
- The deadline for submissions is 26 April 2023 (11.59 PM), However, applications submitted before this date will be reviewed on a rolling basis
- By submitting your Application for this position you agreed to CBI ZERO Tolerance to:
- Fraud
- Sexual Harassment, Exploitation, Abuse, and Child Abuse
- Our employees enjoy a work culture that promotes diversity and inclusion.
- Care Best Initiative (CBI) provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, gender, national origin, age, disability, or genetics.
- Qualified women are strongly encouraged to apply.
Deadline: April 26, 2023
Job Features
Job Category | coordinator |