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Contract Full Time |
Abuja |
Posted 1 year ago |
Job Title: Human Resources Coordinator
Location: Abuja
Team / Programmes: Human Resources
Employment Type: Full Time
Contract: Open Ended
Reports to: Human Resources Manager, Abuja
Staff directly reporting to this post: Human Resources Assistant
Role Dimensions: Reporting to the HR Manager, Abuja the post-holder will interact and work with the Country Office and Field Office HR personnel.
Grade: 3
Child Safeguarding
- Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
Key Areas of Accountability
Human Resource Management:
- Assist the Human Resource Manager in the development of annual needs for development / training through the formal performance review process.
- Identify training courses and their costs and maintain a list of available courses.
- Research training opportunities as prioritised by the SMT or as requested by supervisors.
- Provide support to supervisors to arrange training opportunities for staff.
- Preparation of consultancy contracts for national and international consultants as well as keeping an updated and accessible database of consultants in line with acceptable SCI procedures.
Recruitment and On-boarding:
- Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process. In line with SCI’s policy and procedures, guide/conduct all stages of the recruitment process including role evaluation, advertisement/sourcing, long-listing, screening, interviews, background checks, making and negotiating reward offers and issuing of contracts.
- Maintain a database of recruitment related advertising agencies – including websites, professional forums, and costs.
- Provide best practice guidance and support to recruiting managers on recruitment planning; presentation of roles, assessment e.g. job descriptions and advertisements.
- Coordinate communication with candidates in a way that reflects SCI’s values.
- Develop a standard induction pack and maintain an induction schedule for new staff.
- Conduct HR inductions for new hires.
- Support Hiring Managers to coordinate on-boarding for new hires.
- Participate in panels as well as in the short listing and interviewing as well as negotiating offers for prospective staff.
- Planning and facilitation of Global Inductions for new hires within Save the Children in Nigeria on a monthly basis.
Consultant Engagement:
- Liaising with requesting teams/units/department heads to anticipate and plan for consultant recruitment needs.
- Review and select suitable job advertising options.
- Conduct end-to-end recruitment ensuring fairness, speed and efficiency throughout the process in line with SCI’s policy and procedures.
- Coordinate communication with candidates in a way that reflects SCI’s values.
- Participate in negotiating offers and drafting agreements for consultants.
HR Operations:
- Maintain hard copy personnel filing system and monitors staff file digitization initiatives.
- Assist with the collation of CO and Field office recruitment documents for CD sign off.
- Partner with the HR Manager to roll out all key people processes (performance management, compensation, benefits, welfare, development programs, etc).
- Monitoring global inductions.
- Archive personnel files (hard and digital copies).
- Support the unit’s meetings, and other HR events.
- Support the field offices in coordinating HR key activities.
- Consolidate and follow up with annual leave planning.
- Process payments for HR-related expenses and keep records accessible for audit checks.
Payroll Management:
- Process monthly payroll schedule for staff which includes application of payroll components.
- Adequately document terms of compensation and payroll changes using payroll processing variation forms.
- Collaborate with the Finance unit to ensure monthly payroll cycle is complete.
- Ensure that all changes that relate to SC international payroll are prepared/updated punctually and that these changes are checked and signed off by HRM before being presented to the RO.
- Track changes and prepare variation documents for monthly international payroll.
People Management & Leadership:
- Manage and oversee issues related to staff orientation and employment.
- Support with, and facilitate the human resource processes in all field locations.
Representation:
- Assist HR Manager in developing and maintaining contacts with other key INGO players to undertake a regular review of their terms and conditions and suggest best industry practices.
- Assist with the analysis of HR needs of a programme and look for sustainable solutions. Provide a generalist HR service to managers across a full range of HR issues.
- Assist with representing SCI externally through correspondences.
Other:
- Assist the HR Manager to plan wellness activities for staff in the Nigeria country programme.
- Coordinate the travel arrangements of the HR Team.
Qualificatiions
- Education – Bachelor’s Degree in Administration /Finance/Social Sciences.
- Member of HR professional body is an advantage.
Experience and Skills:
Essential:
- Minimum of 3 years’ experience in a similar role.
- Excellent communication and interpersonal skills.
- Excellent oral and written English language communication skills.
- Excellent planning and organisational skills, with proven administrative skills.
- Sound knowledge of office practices, procedures and administrative systems including filing systems.
- Ability to manage competing priorities effectively in a constantly changing environment, meet deadlines and work calmly under pressure.
- Strong coordination and time management skills.
- Strong teamwork skills with the ability to both support colleagues and request support as and when required.
- High level of confidentiality.
- Ability to draft well-written, professionally presented documents.
- IT experience – Proficient in Microsoft Office and database applications.
- Commitment to Save the Children mission, vision and values.
Skills and Behaviours (Our Values in Practice)
Accountability:
- Accuracy and timeliness in all areas of responsibility.
- High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
- Holds self and others accountable.
Ambition
- Creating best-in-class EA function.
- Future-orientated, thinks pro-actively.
Collaboration:
- Working effectively with stakeholders to achieve common goals.
- Excellent communication and interpersonal skills.
- Builds and maintains effective relationships, with their team, colleagues, members and external partners.
- Approachable, good listener, easy to talk to.
Creativity:
- Designing more effective admin systems.
- Willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Apply Now
Deadline: August 7, 2023
Job Features
Job Category | Human Resources / Recruitment |