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Contract |
Borno |
Posted 1 year ago |
Job Title: Deputy Logistics Manager – Supply
Location: Gwoza, Borno
Employment Type: Contract
Contract Start date: September 2023 – with possible extension
Duration: 2 Months
Goal / Purpose
- The Deputy Logistics Manager Supply supports the Area Logistics Manager in implementing and monitoring the procurement and the stock management of his/her assigned bases in accordance with Solidarités International supply procedures.
- He temporarily takes on the basic tasks of the Area Logistics Manager in his absence.
List of main tasks
Procurement management:
- Coordinate the regular update of price lists and vendor databases for goods/services/work. Ensure data is exploitable and provide analysis upon request
- Contribute to the establishment of purchasing timelines and update them, taking into consideration procurement tables, operation timelines and contextual and procedural logistical constraints
- Ensure the collected documents are compliant with SI procedures: supplier stamp, signature, date, SI criteria
- Ensure that budgetary lines related to logistics are monitored and observed
- Support drafting the contract for any supply/service/work when needed
- Contribute to assessing the quality of the purchase/services/work in accordance with technical requirements and/or with the support of program teams or technical coordinators
- Prepare the treasury plan for all payments under the supervision of the line manager and send the request to the Admin department
- Supervise all procurement activities conducted by the supply team: LINK validation and processing, quote requests, bid analysis review, procurement planning…
- Challenge price negotiation, deadlines and methods of delivery
- Supervise and control the monitoring of relationships with suppliers. Steps in when needed.
- Report any difficulty/issue with the supplier to the line manager.
Stock management:
- Draw up warehouse layout plans according to the materials/goods to be stored and program allocation
- Establish staff and equipment forecasts required for loading/unloading
- Keep the stock forms updated
- Take a monthly inventory of stored goods and materials and reconcile it with the theoretical inventory
- Supervise the maintenance and securing of warehouses
- Support the Logistics Supply assistant in carrying out stock checks and physical inventories
- Manage the supply of consumables (printer cartridges, toner, etc.)
Compliance management:
- Apply, enforce and control SI procedures to all purchases of supply/services/work contract for North East Area
- Supervise the archiving of all the documentation relating to procurement and stock
- Conduct purchase files batch analyses following Area Logistics Manager demands
- Provide recommendations to the Area Logistics manager on identification and handling of irregular purchasing procedures.
Human resources:
- Participate in the hiring process for purchasers, logistics assistants and officers
- Ensure the continuous general training of purchasers, logistics supply assistant, field logistician
- Participate in the appraisal process of line report staff(s)
- Consult the line manager for any problem raised or caused by the logistics supply department or by the field Logistics Assistant Supply.
Reporting / Capitalization:
- Update relevant information or SOP in use (import-export, exemption, taxes, others)
- Ensure a smooth follow-up for the procurement folders and framework orders
- Contribute to the improvement and implementation of other procurement monitoring tools
- Consolidate logistics supply packs monthly and pass on to the area logistics manager for North East
- Provide the logistics manager with all information needed to draft intermediary and final external reports
- Conduct the procurement team meetings and be their representative at logistics department meetings.
Organizational Chart Position (Reporting and Functional Relationships)
- Line manager: Area Logistics Manager
- Line report(s) on base: Logistics Assistant Supply
- Functional manager:
- Functional report(s): Field Coordinator Assistant.
Profile
- Education: Minimum of a Bachelor’s Degree or equivalent certificate in Logistics, Warehouse Management, Purchasing or Supply Chain Management, or any related field of study.
- Experience: 2 – 3 years’ practical experience in a similar position with other INGO. Previous experience with SI will be preferable.
- Good Knowledge of MS Office Word, Excel knowledge, outlook.
- Quick leaner, ability to work autonomously, Excellent organizational skills, Flexibility to meet deadline, hard worker.
- Language: Fluent in spoken and written English, Hausa.
What we offer
Salary + Transport, Leave & housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance – covering death and permanent disability) etc.
Apply Now
Note
- Select Deputy Logistics Manager_Supply, fill the form, and attach your CV and Motivation Letter.
- The CV attached must be named with your first name and surname.
- As position is required as soon as possible, Solidarités International reserves the right to select a candidate and finalize the recruitment before the application closing date.
Deadline: August 4, 2023
Job Features
Job Category | Logistics / Transportation/ Supply |