View Jobs at Malaria Consortium |
Contract |
Abuja |
Posted 8 months ago |
We are recruiting to fill the position below:
Job Title: Human Resources (HR) Operations Officer
Location: Abuja
Employment Type: Contract
Job Purpose
- The HR Operations Officer will provide administrative support to the Consultancy Management Unit of the organization.
- This will include supporting the SHRO consultancy management to ensuring compliance to processes and policies for administration of consultancy management in Malaria Consortium, Nigeria.
Key Accountabilities
HR Operations Support:
- Interface with the Operations department on NAV system and other related matters as it relates to consultancy management.
- Liaise with other departments within the organization and disseminate information on behalf of the HR team to consultants.
- Administer all consultancy procurements through the procurement system (NAV).
- Provide administrative support for consultancy performance, conflicts, or other issues when requested by the Country HR Manager, ensuring discretion, confidentiality, and impartiality to consultants.
- Maintain a comprehensive system for storing and organizing consultant information, including sensitive and confidential data.
- Provide administrative support to the HR team in relation to recruitment and contracting of consultants and national staff.
- Cover for absences in the HR department and undertake any other duty commensurate with the post as requested by the Country HR Manager and consultancy management SHRO.
HR Consultancy Support:
- Liaise with technical managers to produce budgets (on NAV system) and contractual processes for National and state offices consultancy requests based on approved Project TA budgets.
- Support in collecting relevant document required for payment of consultants at the end of the assignment and processing consultants’ payments.
- Act as liaison between Finance and project team on consultancy payments.
- Support SHRO consultancy management in consultants engagement processes, including advertising, receiving applications, shortlisting, and selection.
- Arrange interviews where applicable.
- File documents as directed and required and ensure that all consultant documents and files are complete and up to date.
- Liaise with State Admin. Officers to collate and update state consultancy tracker between the 1st and 5th of every month and all required documentation.
- Provide support to the HR team as required.
Qualifications / Requirements
Essential:
- Bachelor’s Degree in Human Resources, Business Administration, or a related field.
- 2 – 5 years of experience in HR or consultancy management.
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently and as part of a team.
- Strong attention to detail.
- Proficiency in Microsoft Office and HRIS systems.
Desirable:
- Attentive to detail
- Highly organised
- Flexible and self-motivated
- Excellent written and oral communication skills
- Fire warden experience
- First aid competence
- Facilitation and coordination skills.
Work-based skills and competencies:
Essential:
- Excellent interpersonal and communication skills
- Good computer skills with proficiency in Microsoft Word, Excel and PowerPoint
- Ability to troubleshoot basic ICT issues.
Desirable:
- Good analytical skills.
Salary
Competitive.
Application Closing Date
26th January, 2024 (23:59 GMT).
Job Features
Job Category | Human Resource Officer |