View Jobs at Medecins du Monde (MdM) |
Full Time |
Posted 8 months ago |
We are recruiting to fill the position below:
Job Title: Supply Officer
Location: Maiduguri, Borno
Employment Type: Full-time
Job Description
- The Supply Officer carries out the purchases for the programs and logistics for his/her assigned base.
- He/she is one of the guarantors for implementing and respecting MDM purchase procedures.
- He/she is responsible for filing and archiving logistics documents linked to purchases.
Main Activities:
- Realize local purchasing of goods for the mission, upon instruction of the Logistician and according to the MdM Purchasing procedures.
- Purchase goods ensuring the optimum price/quality ratio on the market.
- Collecting quotations and checking prices for purchase of goods and services
- Ensure that the suppliers fill in all receipts/invoices for local purchases correctly.
- Ensure that products purchased correspond to the requirements of the purchase officer’s requirements in terms of quantity and quality.
- Keeping and updating all logistic filing systems regarding MDM purchases.
- Update price lists and vendor databases.
- Control MDM purchase procedures to ensure the monitoring of requests and inform purchase requesters of the status of their orders.
- Compose and archive purchase folders properly.
- Implement purchases, monitoring adherence to validation regulations and procedures.
- Negotiate prices, deadlines, and methods of delivery.
- Ensure that relationships with suppliers are monitored.
- Ensure compliance with administrative procedures for the management of advances and payment of suppliers.
- Receive and process requests for quotes and IOFs after verification and approval by his/her line manager.
- Provide strong support in periodic market surveys and market analysis.
- Identify and compile a listing of all material needs from Procurement plans, Purchase follow-up, and produce a product database.
- Prepare Procurement Dossiers for framework agreements and contracts and update relevant monitoring tools (Procurement Follow-up and Contract Follow-up).
- Liaise with contractors/suppliers to ensure compliance with the contract, including initial meetings.
- Collect and prepare any supporting documents related to contract implementation or modification.
- Communicate to the line manager any deviation from the initial contract.
Main Skills
- A Higher National Diploma or Bachelor’s Degree or Logistics or Purchasing and Supply is an asset.
- A minimum of professional experience in a similar position.
- Experience in purchasing.
- Good knowledge particularly of Excel and Pack Office.
- English speaking and writing.
- Strong work ethic and rigor.
- Strong sense of responsibility.
- Strong organizational skills.
- Team player.
- Fluency in one or more National/regional languages is an asset.
- Possess strong analytical, communication, interpersonal, and negotiation skills.
- High level of Integrity and Transparency.
- Certification in CIPS, Supply or Logistics is an asset.
Application Closing Date
19th February, 2024.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Deadline: February 19, 2024
Job Features
Job Category | Supply Officer |