View Jobs at International Medical Corps (IMC) |
Full Time |
Abuja |
Posted 7 months ago |
We are recruiting to fill the position below:
Job Title: Assistant, Country Office Front Desk & Administration
Location: Abuja
Employment Type: Full-time
Job Summary
- This position is responsible for providing front desk and general administrative support.
- To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
Main Tasks and Responsibilities
- Answer the telephone and take messages for an office or a department, and also to receive and manage visitors to the office.
- Send and receive faxes and emails from/to field sites.
- Perform photocopy work when required.
- Posting and updating of compliance posters in relevant locations
- Providing support in organizing seminars, workshops, and other office events.
- Maintain archiving system of physical and electronic office administrative files.
- Assist in maintaining the needed signatures and follow-ups of the contractual agreements for both employees and consultants
- Support the HR unit regarding the signatures through the DocuSign system
- Assist staff with administrative and security related protocols
- Coordinating with logistics/fleet management for staff business trips.
- Ensuring specific offices are services with necessary supplies
- Oversight for office/guesthouse cleaning staff
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Minimum Requirements
- Typically, a Diploma in related area. Equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, one year or more of office and/or administrative workplace experience such as Front Desk & Admin support
- Previous experience with International Medical Corps is a plus
- Emotional maturity and agility in working in a fast-paced environment
- Excellent Interpersonal and communication skills
- Patience, perseverance, proactive, self-motivated and ability to work in stressful environment
- Ability to take initiative, and willingness to take on new responsibilities
- High degree of professionalism and strong work ethic
- Ability to prioritize work and multi-task in a fast- paced environment with shifting priorities
- Capacity to work both independently and as a member of a team.
- Ability to meet schedules and deadlines of the work area.
- Fluency in written and spoken language as required
- Computer literacy with demonstrated experience in utilization of databases and Microsoft Office.
Application Closing Date
Not Specified.
Deadline: March 31, 2024