View Jobs at Mercy Corps |
Full Time |
Abuja |
Posted 11 mins ago |
JOB TITLE: Administrative Assistant
JOB LOCATION: Abuja, Nigeria
JOB DETAILS:
Overall responsible for front desk support activities in Abuja with compliance with MC administration and in-country policies
- Manage facilitates, office, guesthouses and expat accommodation.
- Ensuring national and international staff accommodation, halls, meals and venues for all Abuja based trainings, workshops and meetings.
- Ensure the timely top up of office and GH utility.
- Timely tracking of the prepaid unit meter daily usage and utility
- Responsible for maintaining and booking meeting rooms.
- Process payment request for vendors and follow up with Finance for timely payment.
- Ensuring that national and international staff accommodation are booked in good time and communicated.
- Custodian of petty cash, monthly or periodic cash count will be conducted by the finance team.
- Update tracker for stationary, beverage, dispenser water and refilled gas
- Organize a filling system for important and confidential documents.
- Raise PR and Task Order when necessary.
- Supervise the office and guesthouse cleaners.
- Support the Snr Administrative Officer on Visa on arrival for incoming visitor. eVx4dgt B2NbUj
- Support the Snr Administrative Officer on sending out welcome pack and logistic arrangement to new expat visitor.
- Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission.
- Other duties as assigned.
Safeguarding Responsibilities
- Actively learns about safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.
- Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.
- Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.
SUPERVISORY RESPONSIBILITY: Cleaners
REPORTS DIRECTLY TO: Senior Administrative Officer
WORKS DIRECTLY WITH: MC Nigeria Abuja team
KNOWLEDGE AND EXPERIENCE:
Minimum 2 years experience with office administration; computer skills are required, must be an independent thinker and have strong organizational skills; demonstrated experience scheduling and managing staff from multiple departments; Fluency in English and local languages (written and spoken).
SUCCESS FACTORS:
- Conscientious with an excellent sense of judgment
- Ability to work simultaneously on multiple tasks
- Willingness and ability to work effectively with a wide variety of people
- Excellent interpersonal skills
- Ability to work as part of a team and coordinate with project personnel
- Good spoken and written English
- Computer literate and strong organizational skills.
How to apply
to apply for the ongoing Mercy Corps job opening, visit Application Portal to submit your application
Job Features
Job Category | NGO / Community Services |