Danish Refugee Council assists refugees and internally displaced persons across the globe. Danish Refugee Council has since grown to become an international humanitarian organization with staff and volunteers. Its current location in Nigeria is at 13a Dar-Es-Salam St, Wuse, Abuja.
They are currently seeking out candidates for the job shown below.
Job Title: Human Resources & Admin Assistant
Location: Maiduguri, Borno
Contract type: National contract
Responsibilities
Administration:
- Update personal files
- Leave planning follow up
- Leave request follow up
- Compile approved timesheets, carry out filling and send scanned copies to HR team lead and HRCO
- Ensure to add new staff for location on the Nigeria Staff Contact list upon request from HR Dept.
- Making requisition for Office cleaning materials/replenishing
- Solely in charge of stock management – office supplies and guest house supplies.
- Drafting and sending Service Contract to the Casual Labours, examples are; Cook, Cleaners, Gardner etc.
- Coordination of the dates and venues according to request;
- Refreshments and other requirements
- Coordinate accommodation in Guest House and/or hotel.
- Assist in enquiries from delegates.
- Assist with taking minutes of the events if required.
HR/Recruitment:
- Support the HR Team leader in the recruitment process
- Ensure required documents from the recruitment are send to HR Department Coordination Office
- Ensure that vacancy adverts are announced in time and according to the Recruitment Authorization
- Distribute information about open vacancies to all staff and announce on local notice board in a timely manner.
Guest House Management:
- Updating Guest Accommodation status and allocate rooms to expat as directed by the HR team /Area manager.
- Follow up with Janitorial staff to make sure that all 100% hygiene is maintained in the guest house.
- Supervision of cooks and janitorial staff members.
- In collaboration with the Logistics department coordinate the maintenance of all guest house appliances, gym equipment etc.
- Takes lead to review Guest House Utensils and makes requisition
- Monthly meeting and bi-weekly inspection of Guest House
Contract Casual Labour:
- Drafting Casual Labour Contracts e.g. programme staff/location. (approved by Area Manager.)
- Compile complete documentation for the payment of Causal staff and follow up with the finance department for prompt payment
Contract Process:
- Ensure offer letter / contract request is completed and forwarded to HR Dept. CO
- Ensure that the employee receives and sign contractual documents.
- Ensure the original signed contract document is send to HR Dept. CO
- Data form is completed, correct and received by HR Dept. CO
- ID Card is issued
- Inventory receivable form
Job Features
Job Category | Administration/ Office/ Operations, Human Resources / Recruitment |
Deadline | 7th November, 2019. |