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Full Time |
Ibadan Oyo |
Posted 4 years ago |
Job Title: Finance Assistant
Reference No.: 210000OR
Job Location: Oyo
Job Details:
Team / Programme: ANRIN Project
Post Type: National
Grade: 5
Employee Status: Fixed Term
Reports to: National Accountant
Staff directly reporting to this post: None
Child Safeguarding
Level 2 – The responsibilities of the post does not require the post holder to have regular contact with or access to children or young people.
Role Purpose
- As part of the Finance team, the Finance Assistant will be responsible for supporting effective Financial management and administration processes for the Nigeria CO programme.
- He/she will support Nigeria Finance team in areas of; electronic archiving of financial documents, Accounts reconciliations, and other Finance Administrative duties as per SCI guidelines.
- He/she will effectively interact with a diverse group of stakeholders, manage expectations and duties according to the agreed timelines. He/she will be required to back stop for field offices whenever the need arises
- In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal job descriptions and be able to vary working hours accordingly.
Key Areas of Accountability:
Financial Support Roles:
- Raise cheques approved by relevant budget holders/finance and taking them to approved signatories for signing.
- Perform bank related activities; picking up monthly bank statements
- Support in the payments of participants and other beneficiaries.
- Maintain update of GLACOS on daily basis
- Assist in the remittance of statutory payments (Pension, NHF, NSITF, WHT, PAYE) on/before the due date
- Requesting and Collection of Finance unit office stationary and consumables from the Admin office for day to day business activities.
- Support in the verification of all assets
- Reconciling and matching of transactions on the system on weekly basis
Archiving of Document Role:
- Ensure all payment and journal vouchers are electronically archived on monthly basis
- Review monthly TL to ensure all vouchers for transaction posted to system are completely filed
- Properly label all files and arrange vouchers in their appropriate folders on the shelf for easy retrieval.
- Support during audits to retrieve selected samples a week before the commencement of any audit exercise
- Return all vouchers to their appropriate box files after the conclusion of any audit exercise
- Assist during audit to retrieve all relevant documents for audit exercise
- Produce soft/scanned copies of documents for retention purposes.
- Keep a standard record of document retrieval and return log
- Verify all transactions and ensure that the relevant supporting documents have been filed
- Maintain a filing system for all transactions
- Support in maintaining soft copy archiving system
- Any other duties as assigned by the supervisor or line manager
Working Contacts:
- Internal: All budget-holders, field offices and other staff members
- External: Auditors, Bank, Government bodies, regulatory agencies
Qualifications
Essential:
- A HND / B.Sc in Accounting
- Good knowledge of Microsoft Excel
- Ability to work under pressure
- Ability to work within a multicultural and multi-religious settings
Skills And Behaviours (Our Values In Practice):
Accountability:
- Accuracy and timeliness in all areas of responsibility
- High level of accuracy in work, and ability to analyse complex sets of relationships and situations
- Holds self and others accountable
Ambition:
- Sets ambitious and challenging goals for himself and the team, takes responsibility for his own personal development and encourages team members to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future-orientated, thinks pro-actively
Collaboration:
- Working effectively with stakeholders to achieve common goals
- Excellent communication and interpersonal skills
- Builds and maintains effective relationships, with their team, colleagues, members and external partners
- Approachable, good listener, easy to talk to
Creativity:
- Designing more effective admin systems
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency, demonstrates highest levels of integrity.
Deadline: February 15, 2021
Job Features
Job Category | Accounting / Audit / Finance |