Job Title: Accounting Assistant
Location: Banjul, Gambia
Grade: G4 / G5 / G6
Status: Permanent
Institution: ECOWAS Regional Competitive Authority (ERCA)
Agency: Ecowas Regional Competitive Authority (Erca)
Department: Trade, Customs, Free Movement And Tourism
Directorate: Administration & Finance
Division: Finance
Line Supervisor: Accountant
Role Overview
- Under the supervision of the Accountant, the incumbent assists with activities in the area of accounting as stated in the roles and responsibilities below.
Role and Responsibilities
- Assist in the year end closing of accounts and preparation of the financial statements;
- Monthly exports and review of the trial balance of the year in review and note areas with issues;
- Assist in analyzing of all general ledger accounts (Payables, receivables, Income & expenses) and adjust/propose corrections where necessary;
- Preparation of journal vouchers and post into accounting system;
- Amortization/expensing of utilized prepaid accounts;
- Clearing of General Ledger open items;
- Respond and provide requested information/documents to external auditors on issues raised during the year-end audit and recommend/ propose ways to correct them;
- Assist the ERCA Departments in liaising with external auditors in closing of accounts and preparation of reports;
- Assist other accounting activities like accounts payables, bank reconciliation, receivables etc and with issues/proposed adjustments raised during the financial year audit;
- Receive vendor invoices, scan/import the images, verify data extraction is accurate, and route the documents into electronic workflow for processing;
- Verify and post scanned invoices using appropriate transaction codes in SAP;
- Identify and prevent duplicate invoice processing;
- Identify missing vendor workflow and initiate the vendor creation process;
- Process invoices in accordance with SAP requirements and ECOWAS financial policies and procedures;
- Obtain and attach additional documentation as required for special expenditures including capital expenses;
- Monitor opportunities to optimize timing of payments, based on payment terms;
- Process disbursements in accordance with schedule;
- Reconcile supplier statements and monitor vendor account balances;
- Enter and post cash receipts into accounting software system (SAP) using the appropriate transaction codes;
- Post all payments made or received by wire transfer timely and accurately;
- Prepare accurate bank reconciliation statements on a monthly and timely basis;
- Respond to internal and external queries in a timely and in a professional manner;
- Assist in resolving invoice discrepancies with the vendor;
- Process payable documents in accordance with their legal and compliance policies;
- Process and release cheques for related invoices and claims promptly;
- Verify outgoing cheques for accuracy;
- Assist in the archiving of department documentation;
- Process staff expense claim and travel return forms in a timely manner;
- Provide general filing and administrative support to the finance department;
- Assist in maintaining detailed records of budget estimates, obligations and available balances, producing forecasts of expenditure; reconcile divisional accounts with central accounts;
- Perform any other duty assigned by the supervisor.
- Monitor customer (donors & community levy) accounts for non-payment and delayed payment
- Analyze discrepancies and unpaid invoices
- Assist in the preparation of budgets
- Verify all claims submitted by contractors and projects for approval, in compliance with the terms of the relevant contracts and budgets
- Balancing the petty cash in daily basis
- Compile the documents necessary to prepare a monthly reports.
Academic Qualifications and Experience
- Brevet de Technicien Superieur (BTS) / Ordinary National Diploma (OND) or equivalent Certificate in Finance and Accounting or a related field from a recognized University;
- 5 years of progressively more responsible work experience in finance, budget, accounting, or related area;
- Demonstrated professional competence to extract, interpret, and analyze a wide variety of accounting data and to resolve data discrepancies and other problems;
- Knowledge of transactional based accounting activities such as budgeting, payroll, vendor claims processing, reconciliation and financial reporting as related to assigned responsibilities;
- Ability to identify and resolve accounting data discrepancies and operational problems.
Eligible Candidates:
- Nationals of Gambia or other ECOWAS member-states resident in Gambia.
Age Limit
- Be below 50 years old. This provision does not apply to internal candidates.
Salary
- UA16,288.84 ; USD25,700.53 / UA20,581.97 ; USD32,474.24 / UA24,770.16 ; USD39,082.35 annually.
How to Apply
Interested and qualified candidates should download the Application Form below, fill it out correctly, attach a Curriculum Vitae (CV) and a Motivation Letter and send to: [email protected] using the Job Title as the subject of the email.
Click here to download Application Form (Ms Word)
Click here for more information
Deadline: June 3, 2021
Job Features
Job Category | Accounting / Audit / Finance |