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Contract |
Posted 3 years ago |
JOB TITLE: Logistics Coordinator (M/F)
JOB LOCATION: Maiduguri, Borno
Fixed-term contract: 6 months
Starting date: 1 July 2021
JOB DETAILS:
- Under the supervision of the general coordinator, you lead the development of the country program logistics strategy and ensure its timely implementation.
- You provide logistics guidance, advice and support to all program and field sites and to the logistics staff in these locations.
- You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to by the team.
- You also manage and supervise the logistics team composed by national staff and expatriates.
Responsibilities
Your main responsibilities are:
Logistics coordination:
- Define and implement the logistics tools, processes and procedures and ensure that everyone is trained and abides by these processes
- Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
- Provide input on logistics matters to the coordination team for proposals and report writing
- Ensure that the monthly logistics reporting documents and forms are upkept and sent to HQ
- Communicate regularly with the logistics team and the general coordinator to achieve a thorough understanding of the priorities within the logistics activities
Program activities:
- Perform the role of technical advisor at country level and take final responsibility for all logistics tasks
- Be responsible for the appropriate selection (in collaboration with the logistics advisor in HQ), installation, use and maintenance of equipment
- Take part in any assessment as per required
- Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses
- Support the program teams, particularly on transportation, fleet management and local medical supply
Procurement, supply chain & asset management:
- Oversee the full scope of the supply chain management for support and activities requirements within the country
- Liaise with HQ purchasing department for international procurement
- Along with the finance coordinator, be in charge of the implementation and follow-up of logistics procedures and donor compliance
- Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
- Guarantee that all relevant documentation is available on MdM sharepoint for remote revision
- Reinforce local supplier relationships and keep supplier database up to date
- Ensure systems mitigate risks from corruption and insecurity
- Oversee the general fleet management processes
- Guarantee an uniterrupted energy supply on all bases through the proper maintenance and use policies of the generators
- Maintain a continuously updated equipment list for the mission
Team management:
- Define the logistics department staff set up and draft job descriptions
- Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures
- Ensure good communication within logistics team and be responsible for the technical support of all logistics staff
- Be responsible for the capacity building and training of all logistics staff
- Brief and debrief staff on logistical and technical aspects of the mission
Safety and security:
- Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
- Perform security briefings to all national and expatriate staff joining the mission
- Be responsible for the safeguarding of all MdM premises, ensure premises are safe for staff occupation
- Report any security incidents to the security focal point
Representation and reporting:
- Represent MdM and network among other organisations and at a national level
- Attend national logistics and/or security related external meetings (clusters, Humanitarian Forum sec meeting…)
- Consolidate logistics reporting and prepare monthly logistics report
- Organise regular meetings with each logistics team (Maiduguri and Damboa)
Profile
- Diploma / Certificate in Logistics Management (such as Bioforce Institute)
- At least 3 years of professional experience in logistics including at least 1 year at coordination level
- Experience in working in an international NGO in emergency contexts
- Experience in fleet management, security, supply chain and stock
- Experience in managing a large team and work in an international setting
- Negotiation skills
- Good writing and communication skills
- Excellent organizational skills
- Ability to work quickly, under pressure, and with short deadlines
- Able to work and live in a volatile security context
- Excellent knowledge of Microsoft 365 environment
- Languages: fluent English (written and spoken) mandatory.
- You embrace the core values and support the proactive philosophy of Médecins du Monde.
Gross Monthly Salary
- 2 845 euros. Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
- Expatriation bonus (10% gross salary per month)
- Transportation cost, vaccines and visas covered
- Guesthouse housing – 22.5 RTT (recovery days) per year
- 5 weeks of paid leaves per year
- Health insurance (60% covered by MdM and 40% by the employee)
- Insurance (repatriation…)
- Punctual teleworking agreement (40 days/year – minimum of 6 months seniority required).
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Job Features
Job Category | coordinator, Logistics / Transportation/ Supply |