COOPI Cooperazione Internazionale is recruiting candidates for a Coordination Assistant.
JOB TITLE: Coordination Assistant
JOB LOCATION: Maiduguri, Borno
JOB DETAILS:
- Under the supervision of the Head of Mission the Coordination Assistant will be responsible for the institutional representation; internal and external coordination; information sharing among the coordination office, field, and the HQ; liaison with state and local authorities; help the Head of Mission in understanding the humanitarian situation and the context; donor compliance, project development, and reporting revision.
Responsibilities
- Meeting attendance: participate in internal coordination meetings and prepare the minutes to be shared with the coordination team.
- Institutional relations: attend external coordination meeting and prepare report to be shared with coordination team; attending and representing the organization at the INGO forum, if requested by the Head of Mission; contributes to the HoM’s representation with donors and consortium partners by providing briefing papers and accompanying meetings as requested; travel to the field offices in order to build networks with different stakeholder and to collect and disseminate information among the staff.
- Bureaucratic aspect: follow up on INGO registration in-country and make sure that the organization is in line with all governmental rules; archive project documents (contract, report, amendment, etc) to be shared with the HQ.
- Communication: dial directly with the communication office at the HQ level and make sure that the COOPI communication manual is followed and disseminated; prepare and coordinate all relevant communications materials (photos, communication reports, visibility plan, etc.).
- Project proposal: support the Head of Mission and Program Manager on project proposal development, operational plan updates, and internal program planning tools revisions and update.
- Reporting: Prepare and revise project narrative reports to be shared with the HQ and Donors.
- M&E: liaise directly with the different project managers on the revision and follow up of the internal M&E tool.
- Others: perform other additional duties requested by the Head of Mission provide solutions and define work processes for various interventions.
Requirements
Essentials:
- Advanced degree in International Development or related fields;
- Excellent knowledge of project cycle management;
- Proficiency in written and spoken English;
- Excellent interpersonal and writing communication skills;
- Strong commitment to follow the rules and procedures of the organization.
Soft skills:
- Strong analytical and practical problem-solving skills;
- Strong supervisory abilities and demonstrated the capacity of teamwork;
- Adequate resilience to stress;
- Organize work efficiently and deliver assignments in a timely manner often under time constraints.
Asset:
- Previous experience in writing project proposals;
- Previous experience in the Western African country;
- Previous experience with an international humanitarian INGO.
Requested Experience:
- Minimum of 1 year.
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Job Features
Deadline | 30th December, 2019. |