View Jobs at Paelyt Solutions Limited |
Full Time |
Lekki |
Posted 3 years ago |
JOB TITLE: Admin & Facility Management Officer
JOB LOCATION: Lekki Pennisula, Lagos
JOB DETAILS:
- We are looking to recruit an Admin / Facility Management Officer who will contribute to the development of our business.
Description
- The Admin & Facility Management Officer will primarily be responsible for managing the administrative requirements of the company as well as overseeing the smooth operations of the company’s office facility. As a member of the Corporate Office Division the Admin & Facility Management Officer will work closely with team member of the following departments, Human Resources, Legal, Procurement, Stakeholders Relations.
- This role requires multitasking across a range of responsibilities, including, scheduling, bookkeeping activities, correspondence management, logistics, electronic & hard copy filing, inventory management, maintenance supervision, attendance tracking, vendor/contractor management, and compliance with health safety and environment policies.
Role Requirements
Admin:
- Monitor daily attendance.
- Maintain contact directory.
- Book travel and accommodation arrangements when required.
- Manage office supplies stock, research new deals and suppliers and place orders.
- Petty cash management and reporting.
- Prepare regular reports on expenses and office budgets.
- Maintain and update company databases.
- Organize a filing system for important and confidential company documents such as legal.
- Manage staff work tools requirements.
- Assist in updating office policies as needed.
- Maintain a company calendar and schedule appointments.
- Book meeting rooms as required.
- Assist in organizing events, including ordering materials, and requisitioning meeting spaces.
- Attend meetings and record notes and messages for managers and senior level officers.
- Processing and directing correspondences or deliveries.
Facility Management:
- Manage the upkeep of equipment and supplies to meethealth and safety standards.
- Inspectoffice space structures to determine the need for repairs or renovations.
- Schedule and supervise maintenance repair work as required.
- Inspection of quality of installations and services carried out on office equipment and environ.
- Ensure that the facility is fully operational with all utilities functioning properly.
- Maintain stock levels and supplies within budget.
- Maintain relevant correspondence with contractors, clients, and team members.
- Review utilities consumption and strive tominimize costs.
- Supervise all facilities staff (technicians, cleaners etc.) andexternal contractors.
- Control activities like parking space allocation, waste disposal, buildingsecurity when needed etc.
- Allocate office space according to needs.
- Handle service contracts
- Keep financial and non-financial records.
- And any other task that may be required from time to time.
Required Qualification
- Education: 2:1 or above in a Bachelor of Accounting Degree
- Experience: 1-3 years of relevant experience
- Other: Proof of completion of National Youth Service Corps (NYSC) program.
Skills:
- Good knowledge of office procedures
- Experience with office management software like MS Office (MS Excel and MS Word, specifically)
- Strong organization skills
- Excellent written and verbal communication skills
- Attention to detail.
- Good organization, time management and scheduling skills
- Knowledge of basic accounting and finance principles
- Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management.
- Well-organized, detail and customer (internal and external) oriented self-starter
- Procurement and negotiation skills
Abilities:
- Teamwork
- Innovation
- Adaptability
- Self-driven
- Motivated
- Problem Solving
- Reasonable understanding of modern business requirements
- Think logically and clearly.
- Meet assigned deadlines.
- Effective communication and interpersonal skills
- Excellent time management and organizational ability
- Good technology literacy
- Ability to multitask and work independently, when needed.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.
Deadline: July 26, 2021
Job Features
Job Category | Administration/ Office/ Operations, Knowledge Management / Communications Officer |