View Jobs at VFD Group |
Full Time |
Posted 5 years ago |
VFD Group is recruiting candidates for a Company Secretary.
JOB TITLE: Company Secretary
JOB LOCATION: Lagos
JOB DETAIL:
Company Secretarial:
- Organizing, preparing agendas for and taking minutes of board meetings quarterly and annual general meetings (AGMs) and Extra-ordinary (EGMs);
- Timely Scheduling and organization of AGMs, Board and Board Committee meetings;
- Circulation of minutes of meeting within 48hours of convening meetings
- Maintaining statutory books, including registers of members, directors and secretaries; and Issuance of share certificates
- Maintaining the register of shareholders and monitoring changes in share ownership of the company;
- Contributing to meeting discussions as and when required, and advising members, of the legal, governance and tax implications of proposed policies;
- Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders;
- Managing share option schemes, share issues, mergers and takeovers processes;
- Managing the legal aspect of the Group’s transactions including acquisitions, rights offers, transfer of shares, mergers etc;
Corporate Governance:
- Drafting of Policies, procedures and rules to ensure world class governance standard, and consistently ensure the effectiveness of the Group’s corporate governance framework.
- Ensure compliance with regulatory framework for Corporate Governance
Compliance:
- Ensure that statutory filings, notices of change and other regulatory filing are done within the regulated timelines
- Monitoring changes in relevant legislation and the regulatory environment and taking appropriate action;
Due Diligence:
- Set up Due Diligence procedure for investors and administer same.
- Conduct proper Due Diligence on all prospective shareholder
Custodianship:
- Ensure effective and efficient filing system.
- Ensure proper custody of sensitive documents
- Ensure proper titles and ownership of Group’s assets.
- Categorization of documents in custody and also reflect the degree of Security allowed same.
Key Performance Indicators
- Ensure the corporate calendar is ready before the first working day of the year.
- 100% performance against the approved Corporate Calendar;
- Number of times minutes of meeting is circulated before the prescribed 48hours
- Update the various statutory books within 2 weeks of any change;
- Level of stakeholders’ awareness of information and agreed policies and communication of same within 24 hours.
- Ensure zero penalty in regulatory filings, and ensure filings are done on the due date provided there are no operational constraints
- Communication of changes in relevant legislation and actions taken to ensure implementation and compliance within 48 hours of such change;
- Initiate due diligence procedure within 24 hours of being briefed.
- Ensure document is released within 10 minutes of request.
- Ensure documents are not released without appropriate authorization.
- Financial Target – To be given
Skills / Competence Requirements
- Planning and good book keeping skills, proficiency in electronic meeting scheduling, tracking and prompters;
- Proactive and analytical skills, good relationship management and communication skills.
- Integrity and Accuracy
- Precision
- Knowledge of regulations and policies relevant to the company business objects
Generic Skills:
- Proactive Attitude
- Analytical skills / Problem solving
- Resilience, Tenacity and Integrity,
- Interpersonal skills and ability to work in team
- Communication (oral & written)
- Good multitasking capabilities
- Good analytical and problem solving skills
- Proficiency in the use of Microsoft
Qualification
- Minimum of a first degree or its equivalent in a Law or related discipline except if exempted.
Professional Membership:
- A recognised professional certification will be an added advantage
How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Job Features
Job Category | Secretarial / PA |
Deadline | 9th January, 2020. |