Job Title: Administrative Assistant
Location: Abuja
Role Purpose
- This role will support Plan International Nigeria Country Program to ensure Admin, Logistics and Procurement activities are in line with organisational and project objectives and donors’ expectations and guidelines.
- The Admin and Logistics Assistant will ensure effective Administrative, Logistics and Procurement support and implementation of Plan Nigeria to enable on-time delivery at value for money of all procurement for which Plan International is responsible.
Dimensions of the Role
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- The Admin and Logistics Assistant is responsible for supporting the existing operations team with Administrative and logistics planning and implementation of Plan Nigeria’s country program.
- Whilst the responsibilities below cover the main aspects of the role, this may change due to the evolving situation and it is not limited to all listed below.
Accountabilities
- Drafting of contracts for review.
- Updating the contract tracker to ensure timely renewals and termination of contracts.
- Prepare and file documents for signature/ action, as necessary to ensure proper filing are in place.
- Support the process of setting up LTAs with vendors.
- Support with visa processes such as drafting of invitation letters, following up with the Visa consultant and receiving all requisite PRs.
- Ensuring proper placement of documents on the SHARED folder.
- Sending out RFQ/RFQ to prequalified vendors.
- Support the planning and organization of meetings and workshops.
- Prepares, maintains and records all SAP purchase requisitions.
- Assist with necessary repairs and improvements as necessary.
- Oversee the proper capturing of all assets.
- Ensures compliance of all Plan international procurement and logistics regulations.
- Provide day to day support to staff in general in general office operations and identify future needs.
- Effective management of office operations.
- Support annual lease renewals.
- Perform any other duties as may be assigned.
Education, Knowledge and Experience
Essential:
- University Degree in Business, Management or any related field.
- Minimum of 2 years work experience in Administration, Supply chain and Logistics.
Required Competencies:
- Good interpersonal skills and team player.
- Highly motivated and flexible.
- Capable of creating clear goals that are consistent with the organization’s objectives.
- Adjust priorities as required; allocates appropriate amount of time and resources to assigned tasks.
- Ability To provide and receive virtual support for efficient administration.
- Ability to take and receive feedback.
Desirable:
- People Skills: Ability to work independently and as a team player who demonstrates leadership
- Communication Skills: Well developed written and oral communication skills.
- Able to communicate clearly and sensitively with vendors as a representative of Plan international. This includes effective negotiation and representation skills.
- Integrity: Works with trustworthiness and integrity and has a clear commitment to Plan international’s core values and humanitarian principles.
- Working knowledge of SAP ERP
- Awareness and sensitivity of self and others: Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability to live and work in diverse cultural contexts in a culturally appropriate manner.
- Able to be planned and organized even within a fluid working environment and has a capacity for initiative and decision making with competent analytical and problem-solving skills.
- Ability to build and maintain strong working internal and external relationships, and represent Plan in a professional and competent manner.
- Demonstrable understanding of, and commitment to, equal opportunities, gender and diversity.
- Fluency in English written and spoken.
- Minimum of 2 years work experience in INGO
Apply Now
Note
- Plan International Nigeria is an equal opportunity employer and does not discriminate on the basis of race, religion, gender or disabilities.
- Plan International Nigeria is fully committed to child protection to prevent children from all forms of abuse.
- Women are strongly encouraged to apply.
- Only shortlisted candidates will be contacted
Deadline: April 28, 2023
Job Features
Job Category | Administration/ Office/ Operations |