We are recruiting to fill the position below:
Job Title: Administrative Assistant – Operations
Job Requisition ID: 2023201723
Location: Maiduguri, Borno
Job type: Full-time
Supervisor: Administrative Officer
Basic Function
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- Under the direction of the Administrative Officer, the Administrative Assistant will be responsible for the provision of administrative and logistical services to all projects in the State.
Duties and Responsibilities
- Coordinate necessary arrangements for visitors, including travel logistics, meetings with staff and other organizations.
- Assists in UNHAS booking.
- Coordinate and manage Volunteer Management System VMS.
- For final versions, type, format, edit correspondence, papers, reports, proposals,
- subagreements, purchase requisitions, and other written work generated by assigned staff members.
- Assist in the coordination of departmental/zonal budget and procurements; generate reports to assist in financial management reporting.
- Compose general correspondence, schedules and memoranda as needed.
- Assist with production of non-routine publications, e.g., specific brochures.
- Assist with production of presentation materials for staff members.
- Use initiative to improve workflow and improve systems for clerical functions.
- Prepare minutes for meetings and follow up with staff members for action items.
- Develop and manage a database and record keeping system for assigned areas.
- Organize and set-up internal meetings.
- Assist with organization of meetings and special events.
- Performs other duties as assigned.
Qualifications and Requirements
- University Degree recognized equivalent or HND with 1-3 years relevant experience.
- Familiarity with administrative and secretarial skills is an advantage.
- Familiarity with international NGOs is an advantage
- Experience with large complex organization preferred.
Knowledge, skills and abilities:
- Knowledge of general office practices and administrative procedures.
- Report to supervisor on variances and status on regular basis.
- Resourceful in gathering and providing information.
- Knowledge of budget preparation and monitoring.
- Excellent written, oral, interpersonal and organization skills.
- Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
- Well developed computer skills, including knowledge of Microsoft office products.
- Experience using office management software, including word processing software and spreadsheets and PowerPoint.
Application Closing Date
Not Specified.
Job Features
Job Category | Administrative Assistant |