Job Title: Administrative Officer
Location: Ebonyi (with travel to other partner states offices, Abuja, etc. pending security situation)
Report to: Finance and Administrative Specialist, Ebonyi
Supervise the: Driver in the Ebonyi Field Office
Background
- The purpose of the five-year (2020-2025) “State Accountability, Transparency and Effectiveness” (“State2State” or “S2S”) Activity is to increase the accountability, transparency and effectiveness of selected state and local governments (LGAs) in Nigeria.
- This will be achieved by: strengthening governance systems (with a focus on public financial management [PFM] and procurement, as well as monitoring and evaluation) related to the delivery of services in key sectors (basic education, primary health care, and water, sanitation and hygiene [WASH]); increasing government responsiveness to citizen needs and priorities; and improving government and civil society capacity to manage conflict (through work on prevention, mitigation and reconciliation with the same sectoral partners, not stand-alone assistance to the police or judiciary).
- State2State will achieve this purpose by facilitating the strengthening of subnational governance systems in a sustainable manner, supporting the efforts of local reformers and building on locally derived solutions including, to the extent possible, reforms already working in other parts of Nigeria.
Position Objectives
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- The Administrative Officer position will manage administrative activities in the Ebonyi Field Office. The Administrative Officer will see to the daily business operations of the office.
- He/She will be expected to coordinate closely with the Facilities Specialist.
Responsibilities
- Manage the Ebonyi Field Office administration processes.
- Initiate procurement requisitions and process payment requests on TAMIS.
- Prepare Main Office monthly budgets and initiate on TAMIS.
- Ensure that assets are tagged immediately when they are purchased and inform the Facilities Specialist to update the inventory on TAMIS.
- Manage the motor pool and review Drivers’ logbooks weekly.
- Work with Drivers to ensure that vehicle particulars are renewed before the expiring date.
- Coordinate the inspection and receipt of goods. Ensure that project staff needs for office equipment, supplies, and furniture are met in a timely manner.
- Ensure that office appliances and equipment are in good working condition and promptly report required repairs to the Facilities Specialist.
- Ensure that appliances such as air conditioners are serviced as at when due date.
- Develop and maintain an efficient up-to-date stock of items in the store. Plan for stock replenishment in a timely manner so no outage is experienced. Otherwise, report the imminent stock outage to the Facilities Specialist.
- Other duties of a reasonable nature as assigned by the supervisor or designee.
Minimum Requirements
- Bachelor’s Degree in Finance, Business Administration, Public Administration, Economics, or other relevant field is required. An advanced degree is preferred.
- Six (6) years of experience in administration and logistics or related operations role.
- Previous experience working on US Government funded projects is highly preferred.
- Working knowledge of US Government operations, policies, procedures, and FAR regulations is preferred.
- Strong communications and personnel management skills.
- Strong oral and written communication skills.
- Excellent interpersonal communication skills.
- Proficiency in English language, verbal and written, is highly preferred.
- Demonstrated ability and willingness to both train and be trained.
- Highly organized and with the ability to multi-task and prioritize as and when needed without sacrificing the quality of work performed.
- Knowledge of budgeting and procuring goods and services.
- Good analytical skills with good problem-solving skills & creativity, supported by good writing skills.
- Possess both a willingness and an ability to train and be trained.
- Accuracy with managing and organizing large amounts of data.
- Experience in basic security and operations.
- Working knowledge of Microsoft Suite, i.e., Excel, Word, and PowerPoint, is highly preferred.
Apply Now
Note
- DAI Nigeria will only contact candidates that are successful at this pre-qualification stage.
- Applications from women, people with disabilities, and young people who meet the above qualifications are encouraged to apply.
- Only shortlisted candidates will be contacted.
Deadline: July 31, 2023
Job Features
Job Category | Administration/ Office/ Operations |