Job Title: Administrative Officer
Location: Lagos
Employment Type: Full-time
Job Description
- A successful Administrative Officer will act as the point of contact for all employees, providing administrative support and managing their queries.
Job Responsibilities
- Greeting and directing visitors, answering phone inquiries and handling complaints in a courteous, professional manner
- Managing office supplies stock, placing orders, preparing regular reports (e.g., expenses and office budgets) and organizing company records.
- Maintain and update company databases
- Organize a filing system for important and confidential company documents
- Answer queries by employees and clients
- Update office policies as needed.
- Maintain a company calendar and schedule appointments
- Distribute and store correspondence (e.g., letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Arrange travel and accommodations
- Schedule in-house and external events where necessary
- Working closely with other Admin Officers across branches to ensure they have what they need.
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
- Ensuring the confidentiality and security of files and filing systems
- Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that everyone is kept current of necessary company news and information
- Operating copy equipment, fax machines, printers or other equipment necessary
- Book meeting rooms/conference as required for a meeting
- Distribute and store correspondence (e.g., letters, emails and packages)
- Prepare reports and presentations with statistical data, as assigned
- Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times.
- More responsibilities will be assigned to you when the need arises.
- Follow up with the office assistant by ensuring the office environment/offices are clean and conducive for the day’s business activities
- Take inventory of the office stationeries and ensure efficient usage of the stationeries.
- Monitor the generator usage and ensure service is done on it as when due
- Ensure proper market survey is carried out on any items /products in order to ascertain the best market ruling price.
- Ensure that all electrical appliance is switched off before leaving the office.
- Develop an excel template that indicate all the expenses incurred on daily basis, which will be used for weekly and monthly report.
Requirements
- Candidates should possess an HND / B.Sc Degree with 1 – 3 years relevant work experience.
Salary
N50,000 – N100,000 Monthly.
HOW TO APPLY
Interested and qualified candidates should send their CV to:[email protected] using the Job Title as the subject of the email.
Deadline: May 8, 2023
Job Features
Job Category | Administration/ Office/ Operations |