We are recruiting to fill the position below:
Job Title: Chief of Staff (Executive Assistant)
Location: Lekki, Lagos
Employment Type: Full-time
Job Summary
- The Chief of Staff is to support executives in their roles to ensure that the company’s goals and objectives are met. They handle day-to-day responsibilities and attend meetings on behalf of the executives, take notes for them and assist with leading strategic planning processes.
- CoS is an essential role as they oversee various aspects of the management and logistics of their Executive’s work.
- This includes scheduling tasks, interactions with colleagues, presentations, and ensuring that executives remain in touch with their company.
- The CoS role has a diplomatic aspect as they interact closely with employees, address issues that might arise and ensure the sharing of essential information throughout the organisation’s ranks.
Objectives of this role
- Overseeing the implementation of strategic initiatives, from development through execution, under the supervision of senior leadership
- Assisting executive leadership in decision-making and programme management.
- Improving the organisational structure by addressing knowledge and skill gaps.
- Reviewing, designing, and implementing improvements to organisational procedures and structure to increase efficiency.
Duties and Responsibilities
A Chief of Staff uses strong diplomatic, leadership and problem-solving skills to enable and enhance the daily operation of a company. The responsibilities are vast, but they typically include the following:
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- Developing and building relationships with employees, improving their efficiency in existing and new operations.
- Communicating on behalf of the CEO.
- Serving as the liaison between employees, executives and CEO regarding employee well-being, company climate and the success of programs and proposals.
- Anticipating, addressing, and resolving employee concerns in collaboration with the human resources department.
- Collaborating with the CEO to determine and implement business strategies while also providing consultation for improvements.
- Assisting with the planning, coordination and leading of meetings and workshops.
- Assisting with inquiries.
- Developing action plans for the dissemination of information across the organization.
- Providing support to the CEO with implementing new ideas and processes.
- Overseeing the daily operations of the by performing administrative tasks, including managing calendars, maintaining files, planning, and coordinating annual meetings.
- Working with leadership to measure team performance and provide tactical support to implement new ideas.
- Overseeing initiatives from ideation to implementation.
- Helping to identify and tackle core problems in business processes.
- Providing the CEO with insight and analysis of the company’s operations. • Assisting with risk assessment of new initiatives and business decisions.
Required Skills and Qualifications
- First Degree in any relevant discipline.
- Professional certification in project management, a related course or MBA is a plus.
- Previous vast experience in the role.
- Excellent written and verbal communication skills.
- Detail-oriented and data-driven with excellent organizational skills.
- Experience in organising and directing multiple teams and departments in an executive role.
- Experience in planning and leading strategic initiatives.
- Excellent interpersonal skills and the ability to collaborate across departments in a productive manner.
- Proven track record of organizing, leading, and directing thin and large teams.
- Possess a can-do attitude and an extreme dedication to efficiency.
- Excellent time management, multi-tasking, and project management skills
- A business-minded strategic planner with experience in data analysis, project management and budget management.
- Excellent problem-solving skills and the ability to develop creative solutions.
- Consulting experience with a focus on operations management
- Self-motivated, self-sufficient, and highly reliable
- Must be familiar with total cost management techniques including cost estimation, economic evaluation, cost control, cash flow, cost performance, cost reporting.
- Intermediate to advanced knowledge of Microsoft Excel, Power Point and Word.
- Proven ability to execute and improve the organization’s control processes and procedures.
Remuneration
N200,000 – N300,000 Monthly.
Application Closing Date
5th November, 2023.
HOW TO APPLY
Interested and qualified candidates should send their Resume to: [email protected] using the Job Title as the subject of the mail.
Deadline: November 5, 2023
Job Features
Job Category | Chief of Staff |