JOB TITLE: Executive Administrative Assistant
JOB LOCATION: Remote
Department: Group Procurement & Admin
JOB DETAILS:
- Serve as the main point of contact for the ARM HIIL team for the Group Administrative team
- Process incoming and outgoing communications (letters, e-mails, reports, presentations and other materials).
- Maintain correspondence, reports, monthly highlights and presentations databases including files, ensuring critical and/or confidential data is appropriately managed and stored. Requesting/collating/drafting/distributing internal reports, Meeting attendance and minute taking/production/circulation
- Prepare high level reports and power point presentations (as may be assigned)
- Coordination of domestic and international travel arrangements: itineraries.
- Diary management (internal & external), including forwarding planning of required meetings/ events, appointments such as monthly 1:1s with – Direct Reports, Team meetings, Business Review Meetings etc.
- Setting up & coordinate internal meetings and conference calls (including/through Microsoft Teams, Zoom & Webinars)
- Participation and preparation of Management meetings
- Coordinating internal management of off-site events
- Monitor deadlines and progress of specific projects
- Preparing meeting packs and trip schedules
- Processing of expenses
- Ad hoc tasks as required.
Qualifications
- Degree in B.Com / Business Administration level would be preferable.
- Advanced skills in Microsoft Office especially PowerPoint, Microsoft teams, Sharpoint/Onedrive .
- Fluent oral and written English.
Experience Required:
- 1 – 2 years experience in an Executive Administrative role preferably in a corporate environment
- Excellent communication skills, both oral and written, required
- Strong attention to detail
- Superior analytical and problem-solving skills required
- Strong working knowledge with technology including Microsoft Office Suite (Word, Excel, PowerPoint etc.)
- High level of discretion.
Application Closing Date
Not Specified.
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Job Features
Job Category | Executive / Management |