JOB TITLE: Executive Assistant, Legal and Compliance
JOB LOCATION: Nigeria
The Opportunity
- Reporting to the General Counsel, the role will be responsible to provide executive and administrative support to the General Counsel and the in-house Legal & Compliance (L&C) team and will undertake a variety of work, including calendar management, meeting support, travel, file maintenance and invoicing.
Ways You Can Contribute
- Manage scheduling for the General Counsel and L&C leadership team, including calendar meeting requests.
- Plan, coordinate and ensure schedules are followed and respected, and act as a ‘gatekeeper’ while ensuring access to the leadership team.
- Schedule meetings and coordinate related logistics, such as room bookings, refreshments, and document preparation for all attendees.
- Manage agenda, take minutes at meetings, and distribute as appropriate.
- Lead follow up of key action items for the leadership team, ensuring that the L&C leadership team is prepared for meetings and correspondence and work runs smoothly.
- Manage travel in coordination with the travel team and office coordinator and team assistants, including extensive global travel, accommodation reservations, ground transport, travel visas and immunizations.
- Prepare and submit expense reports accurately and efficiently in line with organizational policies.
- Handle highly sensitive and confidential matters relating to the daily activities of the department.
- Prepare, draft, and revise correspondence, agreements, and other documents.
- Maintain listing of global legal contacts and familiarize with key contacts.
- Undertake all file management and housekeeping procedures to ensure filing constantly up to date.
- Provide support in development of systems and processes that support efficient and effective management of all communications, record-keeping and filing systems. Coordinate and consolidate information in order to meet deadlines.
- Manage and monitor large volumes of files, electronic and paper.
- Maintain and update internal policies and legal documentation.
- Liaise with external legal counsel and/or other Foundation staff on documentation and administrative or confidential matters as well as on various issues.
- Build and maintain relationships with both staff and external resources.
Who You Are
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- College Diploma or University Degree is required.
- Minimum of 5 years’ experience as an executive assistant.
- Previous experience working in a law firm or in-house legal department is a benefit.
- High level of proficiency with current technology including Microsoft Office, with an emphasis on Word, Excel, Outlook and PowerPoint.
- Excellent planning, prioritization, and time management skills.
- Strong communication skills in English; written and spoken.
- An ability to work well under pressure and remain calm during high volume periods.
- Comfortable taking instructions, following through on assignments, and managing ongoing tasks.
- Ability to support more than one professional and to undertake additional responsibilities.
- Professional demeanor, sensitivity with different cultures and impeccable integrity.
- Team player, who can also work independently with little direction or supervision and possess ability to coordinate and manage multiple projects.
- Possess excellent verbal, written, and presentation skills with the ability to articulate information to a variety of constituents across cultures.
- Possess professional maturity, sensitivity with different cultures, and impeccable integrity that exemplify the Foundation’s values.
- Demonstrate a commitment to Mastercard Foundation’s values and vision.
Apply Now
Deadline: September 5, 2022
Job Features
Job Category | Executive / Management |