Full Time
Posted 1 year ago
Job Title: Executive Secretary
Location: Vienna, Austria
Description
- We require the services of an Executive Secretary in the Director, Research Division’s Office.
Main Responsibilities
- Arranges and records incoming correspondence (memos/letters/e-mails/invoices), and assists the Director in dispositions and distribution to the relevant staff; monitors and keeps Director informed regarding the status of follow up
- Arranges and records outgoing correspondence (memos/letters/e-mails/invoices), assisting the Director in checking wording and style, and providing the necessary background information; dispatches and files as required
- Drafts memos/letters/e-mail/other response statements as requested by the Director
- Follows-up pending matters within the Division and with other Division/Departments/Offices
- Finalises the Division’s reports and presentations to Management and to the Governing Bodies
- Schedules appointments of the Director
- Translates correspondence from German to English and vice versa as required
- Assists in the preparations for Meetings of Ministers, Governors and other high-level bodies; services these meetings and produces minutes/summaries of proceedings or decisions thereof
- Carries out any other tasks assigned by the relevant superiors as pertain to his/her background, qualifications and position
Requirements
- Candidates must have Vocational training
- 5 years of work experience.
Skills and Knowledge:
- Office administration
- MS Office
- Typing
- Effective writing & reporting
- Communication & interpersonal skills
- Customer service orientation
- Initiative and integrity
- Proficiency in written and spoken English, German an asset
Offer
Monthly basic salary of €4,385 x 12 per year, with tax-free benefits and six-week annual leave.
Application Closing Date
Open Until Filled
HOW TO APPLY
Interested and qualified candidates should please complete the Application Form which can be downloaded HERE and sent to:
Organization of the Petroleum Exporting Countries (OPEC),
Finance & Human Resources Department,
Helferstorferstrasse 17,
A-1010 Vienna – Austria.
Or
Send softcopies of the Applications to: [email protected] using “Job Code 2.1.04” as the Subject of the email.
Click Here to Download Application Form (Ms Word)
Click Here for More Information
Note
- After sending your applications document an automatic reply will be sent to confirm the successful submission of the documents.
- Acknowledgements will only be sent to short-listed candidates.
Job Features
Job Category | Secretarial / PA |