JOB TITLE: Facility and Fleet Officer
JOB LOCATION: Coker, Lagos
Employment Type: Full-time
Reports To: Administrative Manager
JOB DETAILS:
- The Facility and Fleet Officer will be accountable for delivering and achieving effective administrative agenda as a strategic input to the Group’s business operation. The Facility and Fleet Officer will be responsible for facilities, fleet and administrative matters. He/she works actively, internally and externally with the out-source vendors to ensure that the organization’s facilities and fleet are well managed, issues resolved timely with zero escalations.
- Ultimately, the Facility and Fleet Officer is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.
Major Responsibilities
Facility Maintenance:
- Ensure the management and upkeep of equipment and supplies to meet health and safety standards.
- Assist in inspecting buildings’ structures to determine the need for repairs or renovations.
- Get involved in recycling, renovations, event planning etc. of office activities.
- Assist the Administrative Manager in managing the staff accommodations and guest houses.
- Ensure all repairs, supplies etc. are done within schedule.
- Ensure zero escalation of issues.
Fleet Maintenance:
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- Assist the Administrative Manager in scheduling maintenance and repairs on vehicles.
- Submission of Fuel Card schedule for approval on or before 25th of each month.
- Perform vehicle license registration and documentation as well as renewal of same.
- Schedule, route, maintain, and track transport vehicles.
- Ensure fleet availability to meet all requests by the company.
- Create reports of driver’s effectiveness.
- Follow all vehicle regulations and laws.
- Assist the Administrative Manager to ensure timely vehicle allocation to applicable staff.
- Assist the Administrative Manager to ensure staff issues regarding official vehicles and drivers are addressed and resolved within SLA.
Compliance:
- Ensure compliance to all internal and local legislative requirements.
- Drive compliance within processes and ensure process controls are in place as appropriate.
Administration:
- Supervising day-to-day operations of the administrative department.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
- Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
- Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
- Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
- Manage schedules and deadlines.
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
- Monitor costs and expenses to assist in budget preparation.
- Keep abreast with all organizational changes and business developments.
Relationship Management:
- Assist the Administrative Manager to ensure that customer requirements are delivered within the agreed SLAs and timelines.
- Maintain knowledge of operating environment and liaise with key stakeholders to keep abreast of business activities.
- Develop strong working relationship with the Facility/Fleet Management community, ensuring effective communication and early identification of requirements and service issues, including follow up on complaints.
- Measure customer satisfaction, develop action plan to mitigate any operational risks or to resolve escalated issues.
Requirement
- Interested candidates should possess a Bachelor’s Degree in relevant fields.
Apply Now
Deadline: April 29, 2022
Job Features
Job Category | Manufacturing / Production |