JOB TITLE: Female Executive Assistant
JOB LOCATION: Ajah, Lagos
JOB DETAILS:
- The role entails working closely with the MD/CEO and requires a clear understanding of the organization’s corporate philosophy (vision, mission and core values) and a demonstrable ability to play an instrumental role in achieving them.
- It is a perfect fit for ambitious, creative and highly detailed individuals who think outside the box and have the desire and ability to learn new skills fast.
Essential Duties and Responsibilities
- Scheduling meetings and appointments, preparing weekly itineraries, maintaining organized diaries, preparing of relevant briefs, reports and addresses.
- Participate in Governance related engagements
- Arranging for CEO’s traveling.
- Devising and maintaining office systems and processes, including data management, filing and retrieval system for the Executive.
- Works closely and effectively, by keeping the CEO well informed of upcoming commitments and responsibilities, and following up appropriately.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Attending to all incoming and outgoing correspondences/mails
- Screening and handling telephone calls, enquiries, requests for visitations as appropriate
- Taking minutes and proceedings of important meetings where required.
- Drafting contract, Service Level Agreements (SLA) etc. for the company.
- Producing documents, briefing papers, reports, speeches and presentations
- Devising and maintaining office systems and processes, including data management, filing and retrieval system etc.
- Organising meetings and ensuring the CEO is well-prepared for meetings
- Monitor changes in relevant legislation and the regulatory environment and take appropriate actions
- Organize travel itinerary
- Provides a bridge for smooth communication between the CEO’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
- Enjoys utilizing relevant skills to manage business-related tasks
- Scheduling virtual and non-virtual meetings
- Manage Stakeholders relationships under direction from and on behalf of the Board
- Completes a broad variety of administrative tasks for the CEO
- Managing an extremely active calendar of appointments
- Drafting and preparing confidential correspondence
- Arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
- Plans, coordinates and ensures the CEO’s schedule is followed and respected.
- Attend Board and other meetings and prepare Board minutes and formal resolutions
- Ensure clients are attended to in a professional manner
- Resolve product or service problems by clarifying the customer’s complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up with client and inhouse team to ensure resolution
- Recommend potential products or services to management by collecting customer information and analysing customer needs based on feedback collated
- Prepare product or service reports by collecting and analysing customer information
Person Specification
Qualification / Education:
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- Minimum of Bachelor’s Degree in a relevant discipline.
- Master’s Degree is an added advantage.
Work Experience:
- Minimum of 5 years cognate experience in Executive assistant
- Customer service Experience.
Skills & Knowledge:
- Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Experience as an Executive Assistant is highly important
- Ability to manage deadlines and prioritize work
- Excellent interpersonal skill and organizational skills
- Attention to detail
- Excellent communication skills
- Young and Tech savvy
- Good analytical, critical reasoning and strategic thinking capabilities skills
- Multi-tasking skills to be able to meet deliver multiple deadlines in good time
- Coordination and scheduling skills
- Ability to work under pressure
- High level of discretion and Emotional Intelligence
- Time management skills to meet deadlines and deliver on assignments
- Administration experience
- Very vibrant and courteous.
- The ability to exercise good judgment in a variety of situations
- The ability to handle a wide variety of activities and confidential matters with discretion.
- Strong written and verbal communication
- Must possess strong presentation skills.
Application Closing Date
Not Specified.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.
Job Features
Job Category | Executive / Management |