Job Title: Finance Assistant
Location: Damaturu, Yobe
Job Schedule: Full time
Team / Programme: Humanitarian
Job Category: Finance
Post Type: National
Grade: 5
Child Safeguarding
- Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore, a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).
Role Purpose
- The Finance Assistant has responsibility to manage payments, receipts and disbursement of funds.
- He/she would be responsible for GLACOS. Registration and filling of documents. He/she will also provide support to the finance unit
Key Areas of Accountability
Fund Disbursement:
- Writing of Checks as approved by relevant budget holders.
- Maintain proper filing and easy retrieval of finance documentation.
- Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc).
- Conduct weekly and month end cash counts.
- Payment of participants and other SCI cash payments out of the office
- Update daily Cash GLACOS and reconcile cash and book balances.
Cash Flow:
- Maintain petty cash with strong supervision from the finance officer.
- Update & maintain manual cash book.
- Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)
Financial Information and other support functions:
- Assist during audit to retrieve all relevant documents for audit exercise.
- Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.
System Administration:
- Registration of all cash paid invoices in GLACOS on weekly basis
- Weekly and daily cash Reconciliation
Others:
- Ensure all documents are filed and stamped “PAID.”
- Any other duties as assigned by the supervisor or line manager.
Working Relationships:
- Internal: All budget-holders, Bank Signatories and other staffs.
- External: Auditors, Bank, Government bodies, include regulatory agencies.
Qualifications and Experience
Essential Criteria:
- Level of Education – B.Sc / HND or equivalent
- Specified Study Area – Finance / Accounting.
- Knowledge and experience in working with INGO.
- Excellent verbal communication and listening skills.
- Language Requirements: Spoken English-Excellent; Written English-Excellent
- Level of IT Expertise: Excellent (Word, Excel, Powerpoint, etc.).
- Professional certificate in accounting and finance.
Desirable Criteria:
- Good training and facilitation skills (for financial training/support to partners).
- Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
- Ability to be creative and proactive health service improvement is essential.
Skills and Behaviours (Our Values in Practice)
Accountability:
- Accuracy and timeliness in all areas of responsibility
- High level of accuracy in work, and ability to analyse complex sets of relationships and situations.
- Holds self and others accountable.
Ambition
- Creating best-in-class EA function
- Future-orientated, thinks pro-actively.
Collaboration:
- Working effectively with stakeholders to achieve common goals.
- Excellent communication and interpersonal skills
- Builds and maintains effective relationships, with their team, colleagues, members and external partners.
- Approachable, good listener, easy to talk to
Creativity:
- Designing more effective admin systems
- Willing to take disciplined risks.
Integrity:
- Honesty, encourages openness and transparency, demonstrates highest levels of integrity.
Apply Now
Deadline: August 7, 2023
Job Features
Job Category | Assistant |