Job Title: Finance Manager – Humanitarian
Location: Maiduguri – Borno
Role Purpose
- The purpose of this role is to ensure financial accountability for all Humanitarian projects grant according to Plan International and donor requirements.
- Timely prepare and review all financial report and ensures they have been accurately completed.
- Supervises the accounting functions handled by the Field Offices.
Dimensions of the Role
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- Communicates within Plan International Nigeria and with partners and related government institutions. The post holder will contribute towards financial management of all Humanitarian programmes, interfacing with both operations and programme team members. The post holder will also contribute towards the organisational development of Plan International Nigeria’s implementing partners.
- Direct supervision of Humanitarian Projects Finance Coordinators.
- Management of all Humanitarian projects budget at the Country Office and Project implementing areas.
- Ensure the respect of the financial procedures and standards of the organization.
- Ensure that Country Finance Manager and Humanitarian project teams are provided with timely data and analysis to support effective financial management, reporting, effective decision-making and the optimal use of resources.
- Contribute and/or follow-up with the timely set-up in SAP of Humanitarian projects.
- Ensure Humanitarian projects Key Performance Indicators are on track.
- Support the preparation of budgets for grant proposals.
- Communicate instructions and milestones for business planning, budgeting and cash forecast, reporting etc. to all Humanitarian finance staff.
Accountabilities:
Support Budget preparation and Budgetary Control of all Humanitarian projects for effective implementation of financial plans. To do this, the role will:
- Review and consolidate the annual plans and budgets of all Humanitarian projects as part of the preparation of the Country’s annual budget.
- Monitor all Humanitarian projects budgets to ensure spend as per plan to avoid over/under spending.
- Reviews monthly project IGF (Indicative Grants Funding) reports prepared by Humanitarian Projects Finance /Coordinators.
- Review quarterly Project KP06 budget prepared by Humanitarian Project Finance /Coordinators.
- Prepare a master budget and keep it updated throughout the year.
Prepare Financial and other Reports to aid the preparation of the overall country’s financial report for dissemination and decision-making. To do this, the role will:
- Assist in the preparation of country’s financial management reports (Monthly, quarterly and yearly).
- Ensure that the periodic financial report to donors is accurate, with the appropriate template and timely share with the CO.
- Support the preparation of monthly budget vs Actual spending report for all Humanitarian projects in time.
- Review monthly Target bank balance (TBB) report for all Humanitarian projects dedicated bank accounts.
- Review monthly Partners unliquidated advances report for all Humanitarian projects.
- Review monthly-unliquidated advances report for all Humanitarian staff.
- Assist the CFM in the preparation of the Q1, Q2 (half year-end), Q3 and Q4 year-ends financial schedules.
- Make quarterly support visit to Humanitarian project offices/field visits and submit report.
- Carry out identified capacity building trainings for Humanitarian staff and partners.
- Ensure prepaid expenses, prepaid rent, accruals etc. are submitted timely to CO.
Technical Expertise, Skills and Knowledge
Essential:
- University degree in Accounting/Finance or equivalent;
- At least 5 years’ experience in a similar role;
- Fair knowledge in grants and project management.
- Knowledge and use of accounting software (Preferably SAP)
- Preferred qualifications: knowledge of and experience with the key donors in the industry is strongly preferred.
- Experience providing capacity development assistance to sub-grantees strongly preferred.
- Experience working with sub-grantees required.
Desirable
Skills & Knowledge:
- Communicates clearly and effectively.
- Ability to facilitate participative processes for all stakeholders for implementing grant projects.
- Strong team-building skills, Organized and methodical.
- Independence, objectivity and integrity.
- Good supervisory & coordination skills and ability to deliver to tight deadlines.
- Fair knowledge of project planning, management, supervision, monitoring and evaluation tools.
- Excellent and demonstrable experience in grant and financial management.
- Knowledge and understanding of Nigeria’s policy environment.
- Highly developed interpersonal and communication skills including good listening skills, influencing, negotiation and coaching.
- Capacity to build and maintain relationships and to work effectively in a multi-cultural and multi-ethnic environment respecting diversity.
- Experience with Microsoft Word, Excel, Power Point and Outlook.
Physical Environment:
- This position entails about 30% travelling within the field office implementing area.
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Deadline: January 28, 2021
Job Features
Job Category | Accounting / Audit / Finance |