Job Title: Fleet Supervisor
Location: Port Harcourt, Rivers
Job Description:
- Improve Fleet Management business by agreed percentage YoY.
- Implement, Monitor and Control Fleet Management Cost optimization strategy.
- Implement and Control Fleet Management Revenue maximization strategy.
- Ensure proper documentation of all business transactions and all business engagements with
- Ensure proper financial documentary records are kept for report and audit purposes.
- Ensure proper assumptions are available for profitable investments purposes.
- Cost Management – Fleet Management Costing System
- Develop a cost dashboard monitoring all the key cost drivers on a weekly basis.
- Analyse each key cost driver to determine trend, cost pattern, root cause and Identify solution and share with Unit Head.
- Develop and maintain a Tyre planning, utilization, Regrooving and rethreading cost model when necessary.
- Determine the crash cost of each truck breakdown / accidented trucks.
- Ascertain crash cost liability – company/driver/third party/Insurance.
- For driver crash cost liability, follow the willful damage repair procedure.
- Follow the willful damage repair procedure for driver crash cost liability.
- Follow through with the Finance & Accounts team and the company Insurance Company for insurance crash cost liability.
- Develop and maintain required CAPEX for the Fleet Management.
- Review and report monthly and annual Fleet Management Operating Expenses.
- Develop and maintain Fleet Management Annual budget.
- Prepare annual fleet budget, expenditures and analyse all fleet financial objectives.
- Conduct periodic market research for utilisation and optimisation of the company fleet management – Identify competitors, industry market size, and market opportunities.
- Define Fleet Management Service offerings, appraise more service offerings to grow market share size.
- Manage and Improve all Internal and External customer relationships with Fleet Management.
- Analyse truck/vehicle maintenance history to determine current level of effective truck life span and provide strategic/technical recommendations to improving the truck life span.
- Develop truck lifespan repair cost and align it with the truck profitability through truck redistribution strategy, truck utilization and truck maintenance plan.
- Determine and assess Truck historical km and expected km for replacement assessment.
- Ensure strict vehicle servicing and maintenance time to minimize downtime and maintain schedule.
- Provide monthly vehicle maintenance cost report.
- Organize, oversee and schedule routine and ad hoc fleet vehicle maintenance.
- Conduct random inspections of vehicles within the fleet.
- Develop and implement operational standards to maintain vehicles and advocate best practices in Stockgap.
- Organize the repair of any damage to vehicles and investigate/document cause of damage.
- Develop and Implement monthly and annual Truck maintenance plan.
- Ensure that all willful damage repairs are valued, cost accumulated and recovered from relevant stakeholders
- Ensure Total Willful Damage Cost is analysed by contract, by drivers, by repair/fault reported and by frequency of occurrence.
- Training on prone areas recommended for the drivers in conjunction with the Drivers Admin. and HSE departments aimed at reducing willful damage occurrence and associated cost.
- Generate monthly willful damage report.
- Follow up with the recovery of the Willful Damage Cost.
- Vehicle Availability
- Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
- Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements.
- Maintain and monitor recordkeeping system to organize fleets as per various schedules and requests.
- Schedule, route, maintain, and track Stockgap vehicles.
- Analyse the effectiveness of vehicle operations
- Plan, process and execute vehicle purchase and vehicle replacement.
- Provide monthly fuel usage and justify with mileage covered.
- Responsible for the management, performance and welfare of drivers and fleet staff.
- Facilitate and implement corrective action and capacity building to manage entire fleet to achieve Stockgap objectives.
- Ensure proper documentation of trucks after loading.
- Plan, process and execute vehicle purchase and vehicle replacement.
- Monitoring drivers’ behaviour and ensuring adherence to Stockgap code of ethics.
- Take up ad-hoc assignments as may be directed from time-to-time
- Develop Fleet Management Policy
- Implement and Monitor Fleet Management Risk Policy.
- Develop, Institute, Implement and Monitor Fleet Management Asset Management Policy.
- Develop and implement Fleet Processes and Procedures.
- Develop truck utilization and truck replacement policy and standard.
- Identify and review existing fleet processes and compliance levels.
- Ensure compliance to all the established processes and controls and develop process around identified gap areas.
- Establish and Monitor Internal Control process among all functional units within Fleet Management to ensure compliance.
- Communicate existing or new processes to all Fleet Management staff to create maximum awareness and undisputable culture within the system.
- Implement punishments for failure to comply to agreed process.
- Establish feedback and implement controls of processes.
- Ascertain and improve where necessary, Fleet Management staff organization capacity in relation to process and compliance.
- Perform vehicle registration, insurance and documentation of new and old vehicles in existing fleet.
- Monitor and ensure fleet operations is in compliance with local and state rules and regulations.
- Encourage and promote compliance culture within Fleet Management team
- Ensure compliance with all health, safety and security regulations and policies.
- Ensure that adequate and effective risk assessments are undertaken and regularly reviewed.
- Responsible for the health, safety and welfare of all staff under direct management and expected to contribute to the health and safety of all personnel in the overall business unit.
- Comply with health and safety procedures and instructions.
- Participate in Health Safety and Environment Toolbox talks, hazard observation and reporting, and Trainings.
- Have daily pre-tour meetings with team members.
Qualifications, Experiences and Skills
- Higher Institution Degree (University or Polytechnics) in Logistics Planning, Business Administration, Mechanical Engineering or any related disciplines
- Professional certification in Logistics Planning from the Chartered Institute of Logistics & Transport Nigeria or its overseas equivalent.
- A relevant postgraduate Degree (e.g. M.Sc in Transport Planning & Management)
- Minimum of six (6) years relevant experience in Heavy duty fleet management in a reputable organization
- Organisational skills.
- Analytical and problem solving skills.
- Quantitative ability.
- Attention to detail.
- Maintenance.
- Transportation knowledge.
- Safety
- Financials
- Vendor management
- Excellent communication, organizational and multi-tasking skills.
- Advanced Ms Office user with focus to Excel use
- Ability to form working relationships with people at all levels.
Salary
N200,000 – N250,000 Monthly.
How to Apply
Interested and qualified candidates should forward their CV and Application to: [email protected] using “Fleet Supervisor” as the subject of the mail.
Deadline: July 31, 2021
Job Features
Job Category | Supervisor |