Full Time
Posted 5 months ago
We are recruiting to fill the position below:
Job Title: Front Desk / Assistant Administrative Officer
Location: Lagos
Employment Type: Full-time
Job Description
- You must be a professional who will manage the front desk of our organization.
- You are the first point of contact for our guests after their clearance at the security post.
- In addition, you will also perform various administrative and clerical tasks.
- You will also provide support to our managers and employees, assisting in daily office needs and managing the company’s general administrative activities.
Responsibilities
- Greet and welcome guests as soon as they arrive at the office
- Direct visitors to the appropriate person and office
- Develop and maintain a filing system
- Write and distribute email, correspondence memos, letters and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Update and maintain office policies and procedures
- Answer, screen and forward incoming phone calls
- Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
- Provide basic and accurate information in-person and via phone/email
- Receive, sort and distribute daily mail/deliveries
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
- Perform other clerical receptionist duties such as filing, photocopying, and transcribing.
Requirements and Skills
Advertisements
- A minimum of OND; additional certification in Office Management / Human Resource / Customer Care is a plus
- At least 3 years relevant work experience.
- Proven work experience as a Receptionist, Front Office Representative or similar role
- Knowledge of office management systems and procedures
- Proficiency in Microsoft Office Suite
- Hands-on experience with office equipment
- Professional attitude and appearance
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Solid written and verbal communication skills
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
- Multitasking and time-management skills, with the ability to prioritize tasks
- Customer service attitude.
Application Closing Date
15th December, 2023.
HOW TO APPLY
Interested and qualified candidates should forward their CV to: [email protected] using the position as the subject of the email.
Deadline: December 15, 2023
Job Features
Job Category | Front Desk Officer |