JOB TITLE: HR & Admin Officer
JOB LOCATION: Monguno, Borno
Sector: Human Resources
Employment Category: Regular
Employment Type: Full-Time
Position Technically Reports to: HR Manager Maiduguri
Indirect Reporting: Senior Area Manager
Position directly Supervises: Cook and Cleaners
JOB DETAILS:
- The HR & Admin Officer technically reports to the Human Resources Manager in Maiduguri. The Human Resources & Admin officer will be responsible in all HR matters, functions, and general office management of the IRC office in Monguno, and to assist the HR Manager & the HR Lead in all related HR & Admin functions and ensuring compliance with IRC Way.
Major Responsibilities
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- Ensure compliance to hiring policies and procedures.
- Support in the recruitment cycle, along with our recruitment team
- Manage staff contracts and all personal files, & track the new hires on boarding, this includes file all their new paper works in both personal & E personal files.
- Liaise with the hiring managers regarding staff contracts, paperwork, ATCs & all other documents related to the new hires
- Compile and submit updated IRC Monguno contact List by the 1st of every month.
- Follow up on employee’s benefits, health insurance, life insurance, & social security.
- Maintain knowledge of national staff entitlements and benefits.
- Maintain up-to-date leave tracking record, and follow up on leaves for all staff, make sure that everything is reflected on the report.
- Make sure to collect the timesheet for all staff on a timely manner and track it.
- Maintain tracking for the IRC staff emails, and coordinate with IT department for any new updates in this regard.
- Make sure to follow up correctly on the exit process following the IRC internal manual & practice for all employees and release the final settlement and other paperwork to Finance department on a timely manner.
- Always maintain the confidentiality of all sensitive HR information
- Perform other job-related tasks as requested by the HR Manager and HR Lead
- Assist in ensuring payment request for office consumables are raised
- Provide support for New Hire orientation and onboarding including communicating orientation timetables to all facilitators, coordinate new hire documentation to foster positive attitude toward organizational objectives as may be required.
- Work with the HR Manager to identify and assess training needs and development opportunities using staff performance and development plans as a standard and working with Unit Heads.
- Facilitate staff annual PME processes.
- Provide regular briefings to HR Manager and Coordinator on HR matters, including the status of trainings, leave balances, timesheet submission etc.
- Serve as a link between the HR and employees by handling questions, interpreting, and administering contracts, and helping to resolve work related problems in consultation with HR Manager and Coordinator.
- Educate and support management & staff in implementation of HR programs, practices, and initiatives
- Perform other duties as assigned.
- Manage lease agreement in close coordination with senior Admin officer Maiduguri
- Manage Guest house and supervise Admin Assistant
- Assist with monthly payroll documentation and process flow
- Be an ambassador of IRC ‘s way as a standard for professional conduct.
Coordination & Representation:
- He/she will represent the department in meetings and serves as the focal point for department in Monguno.
Key Working Relationships:
- Monguno Sector leads, Payroll, Supply Chain, Humanitarian Access Safety & Security, Senior Area Manager etc.
Key Internal Contacts:
- Country Program: Nigeria
- Region/Global: West Africa
- Key External Contacts: Sister INGO’s, CBO’s in Monguno, Sema etc.
Qualifications
- Education: University Degree in Management, Human Resources, Administration, or related fields or HND.
- Work Experience: Approximately 2-3 years of professional experience in HR, Administration/Office Management.
- Demonstrated Technical Skills: Previous experience with Human Resources generalist.
- INGO experience preferred.
- HR certifications and trainings if any, will be an added advantage
- Good understanding of labor law.
- Excellent oral and written communication skills is required
Demonstrated Managerial/Leadership Competencies:
- Strong sense of personal integrity, attention to detail, flexibility, and ability to work with people with diverse culture, religious background, and ethnicity.
Languages:
- English, Hausa and Kanuri will be an added advantage.
Computer/Other Tech Requirements:
- Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint.
- Ability to Travel: 5 % of time if applicable
Application Closing Date
Not Specified.
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Job Features
Job Category | Human Resources / Recruitment |