We are recruiting to fill the position below:
Job Title: Human Resources (HR) and Administrative Officer
Location: Maiduguri, Borno
Employment Type: Full time
Starting date: 1st of March 2024
ZOA’s programme in Nigeria
- ZOA started operations in Nigeria in December 2016, supporting IDPs and host communities. In the selection of the beneficiaries, we pay careful attention to including the most vulnerable households.
- Continuously promoting community governance, inclusion, peace, and stability in these fragmented and traumatized communities is a challenging but essential part of ZOA’s programme.
- ZOA currently has a full team in Borno State and responds to the critical needs in Food Security and livelihood Water Sanitation and Hygiene (WASH) and Education.
Purpose of the position
- The Human Resource and Admin officer will be responsible for HR-related matters and the general administration of the ZOA country office as well as the deep field ZOA offices to ensure smooth organizational functioning and effective Administration and HR management.
- The position is based in Maiduguri, with frequent field visits where needed within and outside Maiduguri, Borno state.
Key tasks and responsibilities
Human Resource:
- Be responsible for basic human resource management-related matters including the following key responsibilities.
- Lead the staff recruitment process and support management to complete the process and recruit the staff on time.
- Responsible for induction workshops for the newly recruited staff and organizing them well with necessary induction training topics.
- Maintain staff database in the system up to date.
- Responsible for staff duty of care to make sure that staff are in a conducive working environment.
- Responsible for payroll development and keeping necessary supporting documents like timesheets, leave records payslip acknowledgment notes etc..
- Be responsible for implementing a human resource development action plan.
- Support the management of disciplinary and grievance issues
- Follow up with NHF, and update staff records.
- Ensure that ZOA provides better medical care to its staff through good hospitalization facilities.
- Maintain cordial relationships with the staff members and treat visitors, guests, and program beneficiaries with courtesy.
Administrative:
- Responsible for general office administration and guest house management including the following key functions.
- Make sure that the country office is ready all the time with necessary arrangements for staff to work comfortably and supervise the office Aid.
- Maintain an electronic register for staff-in, staff-out, and all the movements with the working hours and liaise with a supervisor if further improvement is needed.
- Responsible for office and guest house security, administrate the security guard to make sure that proper 24/7 security is maintained.
- Responsible for travel and accommodation arrangements for ZOA staff, casual staff, hired consultants, and ZOA’s guests. This should be done with the support of the supervisor.
- Responsible for office administration-related despatches and receivables with proper track records for acknowledgment.
- Responsible for staff communication facilities including equipment like phones and SATs, data and call subscriptions, and renewals
- Any other duty that is reasonably consistent with the key tasks of the function.
- Coordinate and supervised housekeepers
- Responsible for petty cash management
- Provide adequate support for the deep field offices to maintain the same conducive working environment.
External Contacts:
- Community members, Vendors & Suppliers, and community-based organizations;
- Relevant government authorities on a district and local level;
- National and international NGOs working in ZOA’s target areas;
- Any other stakeholders in project implementation at the community level;
- HR Working groups
- Ministry for Budget and National Planning
- Nigerian immigration services
Internal Contacts:
- ZOA country office, deep field offices, and ZOA staff
Qualifications and Competencies
Knowledge/Experience:
- University degree or equivalent (minimally HND, BSc/BA, Public Administration, Political Science and Administration, LLB (Law) or relevant field;
- Proven working experience of at least 2 – 3 years in the relevant field;
- Affinity with humanitarian work and International NGO’s;
- Excellent spoken and written command of English and developing sound memos for both internal and external;
- A good understanding of Hausa and Kanuri is an added advantage
- Excellent computer skills (accounting systems, Excel, Word, ERP (Unit 4), and PowerPoint);
Skills / Attitude:
- Excellent writing skills
- Sound knowledge of labor laws and conditions
- Good planning and organizational skills;
- Accuracy;
- Flexibility and adaptability;
- Able to work to meet deadlines;
- Result-oriented in a team approach;
- Ability to work individually as well as in a team;
- Ability to work in a multi-cultural setting;
Identity:
- The candidate is expected to support the identity, vision, and mission of ZOA.
Salary / Conditions
ZOA offers a competitive salary package that suits the charities sector based on the negotiation.
Application Closing Date
31st January, 2024.
Note
- ZOA organization encourages Females and Persons with Special Needs from the Borno State Indigene to apply for this position.
- Only selected candidates will be contacted and invited to participate in the process of recruitment.
- Documents that do not match the profile above will not be considered.
- As part of its recruitment process, ZOA carries out background checks for successful candidates.
Job Features
Job Category | Human Resource Officer |