Job Title: Office Administrator
Location: Victoria Island, Lagos
Employment Type: Full-time
Job Description
- The Office Administrator will be responsible for overseeing various administrative tasks, ensuring smooth day-to-day functioning of the office, and providing support to the team.
- This position requires a detail-oriented and organized individual with exceptional communication skills and the ability to handle multiple responsibilities simultaneously.
- The Office Administrator will be the central point of contact for internal staff and external stakeholders, contributing significantly to the overall effectiveness and productivity of the office
- Provide administrative support to management and staff, including preparing reports, drafting correspondence, and scheduling meetings.
- Ensure the office is clean, organized, and well-maintained, coordinating repairs and maintenance when necessary.
- Maintain accurate and up-to-date records, both electronic and physical, and ensure proper filing and archiving systems.
- Arrange travel arrangements and accommodation for staff as needed.
- Assist in organizing company events, meetings, and conferences.
- Oversee the procurement of office supplies and equipment, ensuring costeffectiveness and quality.
- Assist in monitoring office-related expenses and adherence to budget guidelines.
- Greet and assist visitors, answer phone calls, and manage incoming/outgoing mail and packages.
- Act as a point of contact between management, staff, clients, and vendors, facilitating effective communication.
- Ensure compliance with health and safety regulations and implement necessary measures for a safe working environment.
- Raise all requisitions for the department.
- Assist in coordinating daily office activities, including scheduling meetings, managing calendars, and ensuring smooth workflow.
- Handle incoming and outgoing communications, including emails, letters, and faxes, and ensure timely responses or forwarding to relevant personnel.
- File Management: Organize and maintain physical and digital files, ensuring easy retrieval and proper storage.
- Coordinate office maintenance and repairs, liaising with building management and service providers as needed. Assist in managing schedules for team members, ensuring that appoints and deadlines are well-organized.
Skills & Competencies
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- HND or B.Sc. in a related discipline
- Professional qualification in HR will be an advantage Experience & Training
- 2-5 years experience in an area of specialization – administration, logistics, etc.
- Experience using ERP tools — Oracle, HCM, SAP etc.
- Experience in Report writing, planning.
- Expert User of MS Suite packages
- Office Management
- Communication
- Time Management
- Problem-Solving
- Attention to Detail
- Adaptability
- Customer Service
- Computer Proficiency
- Organizational Skill.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Deadline: August 8, 2023
Job Features
Job Category | Administration/ Office/ Operations |