Job Title: Personal Assistant
Location: Lagos
Employment Type: Full-time
Industry: Logistics
Job Objective
- We are looking for a reliable and proactive Personal Assistant to support the executive team in our logistics company.
- As a Personal Assistant, you will play a crucial role in ensuring efficient administrative support, effective communication, and seamless coordination of tasks.
- Your primary goal will be to enhance the productivity and effectiveness of the executive team, enabling them to focus on strategic decision-making and business growth.
Responsibilities
Calendar and Schedule Management;
- Maintain and organize the executives’ calendars, scheduling meetings, appointments, and travel arrangements.
- Coordinate internal and external meetings, ensuring all relevant materials and information are prepared in advance.
Communication and Correspondence:
- Screen and respond to incoming emails, phone calls, and messages on behalf of the executives.
- Draft and review correspondence, reports, and other documents as required.
Information Management:
- Organize and maintain confidential files and records, ensuring easy access and retrieval of information.
- Conduct research and gather data to prepare reports, presentations, and other documents.
Administrative Support:
- Provide general administrative support, including photocopying, scanning, faxing, and mailing documents.
- Assist in the preparation and coordination of internal company events and meetings.
Travel Coordination:
- Arrange travel logistics, including flight bookings, accommodation, and transportation, for the executive team.
- Prepare detailed travel itineraries and ensure all travel-related documents are in order.
Relationship Management:
- Build and maintain positive relationships with clients, suppliers, and other stakeholders on behalf of the executives.
- Liaise with internal teams to facilitate effective communication and coordination.
Special Projects:
- Assist in special projects and assignments as directed by the executive team.
- Take on ad hoc tasks to support the smooth functioning of the company.
Requirements
- Education: HND / B.Sc. Additional relevant certifications or coursework is a plus.
- 5 – 10 years work experience.
- Experience: Proven experience as a Personal Assistant or in a similar administrative role, preferably within the logistics or corporate environment.
- Communication: Excellent verbal and written communication skills to effectively interact with stakeholders at all levels.
- Organizational Skills: Strong organizational and time management abilities to handle multiple tasks and prioritize effectively.
- Confidentiality: Discretion and ability to handle sensitive and confidential information with utmost confidentiality.
- Attention to Detail: Meticulous attention to detail to ensure accuracy in scheduling and document preparation.
- Technology Proficiency: Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software for administrative tasks.
- Problem-Solving: Ability to proactively identify challenges and propose solutions to streamline processes.
- Adaptability: Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
- Initiative: Proactive and self-motivated with the ability to take the initiative and work independently.
- Team Player: A collaborative and supportive team player who can work harmoniously with colleagues at all levels.
- As a Personal Assistant at our logistics company, you will be an essential part of the executive team, providing crucial support and coordination to ensure the smooth functioning of daily operations.
- Your exceptional organizational skills and proactive approach will contribute to the success and efficiency of our logistics business.
Salary
150,000 – N200,000 Monthly Gross
HOW TO APPLY
Interested and qualified candidates should send their Applications to: [email protected] using the Job Title as the subject of the email.
Deadline: August 17, 2023
Job Features
Job Category | Assistant |