JOB TITLE: Personal Assistant
JOB LOCATION: Lagos
Employment Type: Full-time
JOB DETAILS:
- The Personal Assistant provides full administrative and secretarial support at a senior level to the CEO to ensure the smooth management of his day-to-day affairs, and the most effective use of his time.
- Handle sensitive and complex issues in a professional and objective manner.
- Take initiative as appropriate especially in the CEO’s absence.
Job Description / Responsibilities
- Manage the CEO’s electronic diary, assessing the priority of appointments and reallocation as necessary.
- Manage CEO’s travel arrangements (including visas/accommodation).
- Process CEO’s correspondence, ensuring that incoming correspondence is attended to the CEO/or on behalf of the CEO, or other staff as appropriate.
- Maintain CEO’s office systems, including data management and filing.
- Maintain records of the CEO’s contacts.
- Screen calls, inquiries, and requests, and deal with them when appropriate.
- Assist in researching and following up with the action on matters which fall within the CEO’s responsibility – chasing responses, and triggering follow-up action.
- Produce documents, briefing papers, reports, and presentations for the CEO.
- Organize meetings and ensure that the CEO is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
- Manage arrangements for Board and Sub-Committee meetings, including production/distribution of agenda and papers.
- Meet and greet visitors at all levels of seniority.
- Supervise all Trust incoming/outgoing mail.
- Any other duties as may reasonably be required by the CEO.
Qualifications / Requirements
- A good First Degree from a reputable Higher Institution.
- A Master’s Degree is an added advantage
- Relevant Professional Certification is an added advantage.
- 5 – 10 years years of Experience .
Competencies / Skills / Knowledge / Abilities:
- Experienced Personal Assistant at senior management level
- Experience of electronic diary management.
- Experience of working in a Corporate Financial Environment
- Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external.
- Ability to organize and plan own work.
- Excellent attention to detail, with the ability to maintain a high level of accuracy
- A flexible, proactive approach to work including the ability to prioritize and re-prioritize.
- Ability to work on own initiative.
- Ability to deal with sensitive information with discretion and to maintain confidentiality.
- Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.
HOW TO APPLY
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the mail.
Deadline: August 23, 2022
Job Features
Job Category | Assistant |