JOB TITLE: Personal Assistant to Country Director
JOB LOCATION: Abuja
Responsible To: Country Director
Grade: 7
JOB DETAILS:
- The PA to the CD who reports directly to the Country Director will be responsible for the management and administration of the Country Director’s Office.
- S/he will support in ensuring that ActionAid Nigeria (AAN) policies and procedures – in collaboration with the other members of the team and the affiliate (AAN) – are fully complied with.
- S/he will also manage physical and electronic documents for the affiliate by maintaining documentation, filing systems and contact database.
Key Duties
Programme:
- Planning and organizing of all activities, workshops and seminars that relate to the office of the Country Director.
- Taking minutes of all strategic meetings involving the Country Director’s Office.
- Representing – when necessary, the CD at fora relating to the progress, advocacy and show-casing of AAN’s work in Nigeria.
- Act as a liaison person with programme and other relevant units on administrative issues as it relates to the CD’s Office.
- Development and management of the Information Systems at the affiliate for the CD’s office.
- Produce and contribute to programme/event reporting.
Finance:
- Facilitate the financial processes for consultancies and other programme events’ with the support of the Finance Department as it relates to the CD’s Office.
- Produce budgets for events and assist in the development of the programme’s budgets and plans by working closely with the HROE and Finance units.
General:
- Develop and oversee the implementation of an appropriate and user-friendly Records Management system and ensure files are up to date.
- Administer programme and other internal meetings; and follow up with staff and other stakeholders on relevant issues and action points.
Key Working Relationships
- Internal: Entire AAN staff
- External: Service providers, Partners, INGO, Government Agencies, Board Members, Global Secretariate and other stakeholders.
Persons Specifications
Education Qualification:
Essential:
- First Degree in Social Sciences or Arts / Humanities.
Desirable:
- Master’s Degree in related studies
- Membership of relevant professional Institute.
Experience:
Essential:
- At least five years post NYSC experience in Administration and providing strategic support to a Leadership role
- Excellent working knowledge of Excel, Word & Outlook (MS Office in general) & experience in handling cash.
Desirable:
- Experience in working with international development of NGO agencies.
Skills / Abilities:
- Excellent reporting writing skills
- Highly numerate
- Excellent planning and prioritisation skills
- Ability to think strategically
- Excellent (proven) interpersonal and both oral and written communication skills
- Experience designing and coordinating events/training/meetings
- Strong analytical/problem solving skills.
- Multi-tasking skills
- Negotiation skills.
Personal Qualities:
- Creative and takes initiative.
- Able to work effectively in a diverse team environment
- Good motivator of others
- Willing to work additional hours at crucial times.
- Team player
- Self-motivated person able to work with minimum supervision.
- Effectively promote AAN’s mission values, and objectives.
HOW TO APPLY
Interested and qualified candidates should complete the Application Form below and send in an MS Word attachment to: [email protected] using the Job Title and Location eg: “Personal Assistant to Country Director – Abuja” as the subject of the email.
Click here to complete the Application Form (MS Word)
Click here for more information
Note
- Only electronically submitted forms will be considered. Submitted CVs will be disregarded.
- ActionAid offers competitive terms of employment. Applications from women and candidates from the North East and North West are particularly encouraged.
- While we respect all applicants, interview dates will be communicated only to shortlisted candidates.
- ActionAid is committed to preventing any form of sexual harassment, exploitation and abuse (including child abuse and adult at-risk abuse) in line with our
- Child Safeguarding policy, Protection from Sexual Exploitation and Abuse; and Sexual Harassment, Exploitation and Abuse at Work Policy and Overarching
- SHEA and Safeguarding Policy; as well as our zero-tolerance approach to Safeguarding concerns.
Deadline: May 18, 2022
Job Features
Job Category | Assistant |