JOB TITLE: Personal Assistant to the Executive Director, Special Duties
JOB LOCATION: Jabi, Abuja (FCT)
Employment Type: Full-time
JOB DETAILS:
- Our Client is looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.
- You will work on a one-to-one basis on a variety of tasks related to the Executive Director Special dutiesworking life and communication.
Job Description
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- Responsible for scheduling and coordinating the EDS’s appointments.
- Acting as the first point of contact; dealing with correspondence and phone calls.
- Ensure all correspondence is dealt with appropriately and timely.
- Managing diaries and organizing meetings and appointments of the EDS.
- Manage EDS’s travel and hotel accommodations.
- Reminding the EDSof important tasks and deadlines.
- Responsible for typing, compiling, and preparing reports, presentations, and correspondence.
- Responsible for managing the EDSclients database.
- Liaising with staff, suppliers, and contractors.
- Ensure the EDSis fully briefed on, or prepared for any engagements he is involved in.
- Keep and maintain an accurate record of papers and electronic correspondence on behalf of the EDS.
- Preparing agendas and minutes of meetings.
- Prepares documents, reports and presentations as instructed.
- Ensure smooth management of the day-to-day activities of the EDS.
- Performs other tasks as assigned by the EDS.
Qualifications and Competencies
- B.Sc / HND in Accounting, Administration or the Social Sciences. MSc will be an added advantage.
- Proven work experience as a Personal Assistant in a reputable organization, with 2-3 years experience.
- Knowledge of hospital management will be an added advantage.
- Good research skills
- Excellent oral and written communication skills.
- Good diction is a must.
- Discretion and trustworthiness.
- Excellent organizational skills and the ability to multitask.
- Should possess the ability to be proactive and take initiative.
- Proficiency in MS Office especially, word, excel, PowerPoint, and outlook.
- Pays attention to details.
Special Conditions
- Employment is contingent on passing a medical screening conducted by the hospital
- The employee will be subject to various testing including but not limited to drug and medical testing throughout the tenure of their employment
- Knowledge of workflow processes.
Salary Expectation
N100,000.00 – N150,000.00 / month.
HOW TO APPLY
Interested and qualified candidates should send their Cover Letter and Resume in a single document to: [email protected] using the Position Title and Code i.e “Personal Assistant NS004” as the subject of the email application.
Note: Male candidates are preferred.
Deadline: July 25, 2022
Job Features
Job Category | Assistant |