JOB TITLE: Procurement Associate
Requisition ID: 159863
JOB LOCATION: Abuja, Nigeria
Type of Contract: Fixed Term
Duty Station: Multiple locations in Western Africa Region.
JOB DETAILS
- These jobs are found in Headquarters (HQ), Regional Bureaux (RBs) and Country Offices (COs), and report to a Head of Unit, Chief, or Procurement Officer.
- Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance.
- There is a requirement to use judgment in dealing with unforeseen problems on a daily basis.
- Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes in order to continually improve the level of support provided.
- Job holders supervise, provide technical advice, coach and coordinate a team of support staff.
Job Purpose
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- To provide coordination, administrative services and research to support the efficient and effective procurement services.
Key Accountabilities (not all-inclusive)
- Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
- Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
- Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
- Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
- Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
- Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
- Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
- Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
- Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
- Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
- Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
Other Specific Job Requirements:
- This section is optional to describe additional responsibilities & knowledge required for the specific job.
Standard Minimum Qualifications
Education:
- Completion of secondary school education. A post-secondary certificate in the related functional area.
Experience:
- Six or more years of progressively responsible work experience in Procurement, Contract and Supplier Management with experience in general administrative work? (GS6 Grade)
Language:
- Fluency in both oral and written English.
Desired Experiences for Entry into the Role:
- Demonstrated familiarity with locally purchased commodities/goods/services (e.g., cash based, in-kind donations).
- Experience conducting supplier research and coordinating with retailers, wholesalers and traders.
- Demonstrated knowledge of procurement processes and linkages with other operations (e.g., logistics).
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Terms And Conditions
- Qualified female candidates are encouraged to apply.
- Only Nigerian nationals or valid Nigerian residence and work permits holders are eligible to apply.
- Applications must be submitted online and in English only.
- Only shortlisted candidates will be contacted.
- Canvassing of any sort will lead to automatic disqualification of the concerned applicant.
Deadline: April 6, 2022
Job Features
Job Category | Procurement Officer |