We are recruiting to fill the position below:
Job Title: Procurement Manager
Job Requisition ID: R3638
Location: Abuja
Job type: Full time
Responsibilities
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- Facilitate the preparation of procurement plan
- Receives approved Purchase Requisitions (PR) for procurement of goods and services
- Tracks all PRs, for both local purchases and those requested through Home Office
- Determines price reasonableness
- Responsible for collection and analysis of proforma invoices and presents to the supervisor for further processing or approval;
- Inquires immediately for more specifications from requesting units if the purchase request is not clearly specified and completed;
- Initiate the review and validation of MSH Nigeria Procurement Manual
- Review existing vendor database – Segregate vendors based on area of expertise: Preferred and Prequalified (for LTC) – based on the forgoing Initiate, develop and manage robust MSH Nigeria Vendor Database
- Review all procurement from all PMI-S state offices before approval by the Director of Finance and Admin
- Oversee a team of purchasing staff at Country Office and eight PMI-S State Offices
- Oversee all cross cutting procurement across MSH Project (Office Move to a new location, Security Services, Internet Services, Cleaning Services, Payroll Management, MSH Audit and all other cross cutting procurements,)
- Regularly update procurement tracker for all procurements
- Support regional team from time to time on procurement reviews for other countries
- Coordinate and manage the central procurement activities of MSH Country Office and Field Offices
- Cascade relevant procurement information and processes to key staff for effectiveness across teams
- Handles field office purchases when required;
- Ensures that purchases are made in the best interests of the donor and MSH;
- Assures delivery or pickup of PO for collection of goods;
- Prepares weekly procurement status report and submits to the supervisor;
- Regularly updates the supervisor of all partial collection of the procured goods;
- Informs the supervisor about prices and qualities of goods if purchases are not of routine nature.
- Does quarterly or 6 month reviews of preapproved vendors for routine items such as office supplies, cleaning products, etc.
- Capacity Building of Team.
- Also performs other duties as requested by the immediate supervisor.
- Inform supervisor immediately if asked to compromise integrity by any vendor or other.
- Ensure that systems are in place in country to ensure that operations are managed and staff act in full compliance with local laws, adhere to contract/award and donor requirements, and comply with MSH policies and standard operating procedures.
- Systems are in place to:
- Ensure that appropriate staff members are aware of and understand laws, contract/award and donor requirements, and MSH policies and procedures
- Monitor and ensure compliance.
- The responsibilities and duties are indicative only. The responsibilities and duties are subject to change to meet the needs of the project, the organization and the donor
Requirements
- 7 years’ or relevant and progressive experience in procurement and supply management.
- 3 years of managerial experience.
- Experience in a USG or donor funded project or NGO preferred
- Strong numeric skills and attention to detail and quality Ability to work in a team-oriented environment while maintaining an individual workload
- Logical and flexible approach to solving problems, especially when working under pressure
- Monitoring/assessing performance to make improvements or take corrective action
Knowledge and Skills:
- Ability to work under pressure
- Planning and scheduling skills
- Good organizational skills
- Good communication and interpersonal skills
- Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
- Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
- Demonstrated intermediate computer skills in Microsoft Office Suite applications
Competencies:
- Functional expert – has knowledge of processes and products
- Influencer – relates to people, builds relationships, and effectively presents arguments
- Results seeker – meets deadlines, identifies actions, and achieves goals
- Innovator – thinks creatively, anticipates changes, and produces solutions
- Adaptor – stays calm under pressure and handles criticism well
- Complier – follows procedures and encourages others to as well
Application Closing Date
Not Specified.
Deadline: January 31, 2024
Job Features
Job Category | Procurement Manager |