Save the Children Nigeria is recruiting candidates for a Procurement Officer.
JOB TITLE: Procurement Officer
JOB LOCATION: Maiduguri, Borno
Job ID: 200004HB
Employee Status: Permanent
Reports to: Procurement Coordinator
Staff directly reporting to this post: Procurement Assistant and Intern
Budget responsibility: None
JOB DETAILS:
- Level 3 – The responsibilities of the post may require the post holder to have regular contact with or access to children or young people.
Role Purpose
- The Procurement Officer is responsible for managing procurement processes to ensure effective, transparent and accountable support to Save the Children’s programmes in Borno State.
- Under the supervision of the Procurement Coordinator to ensure adequate consideration for coordination of supplies deliveries and planning of program implementation.
- Provide technical advice and guidance to program/support teams on procurement of goods and services and on best procurement practices. Anticipate procurement bottlenecks and resolve them ahead of issues.
Key Areas Of Accountability
Procurement and Supply:
- Implement procurement as per approved Save the Children International guidelines, procedures and form.
- Check the availability and prices of requested items in the local market; liaise with the Country Office if procurement must be conducted there.
- Maintain and regularly update the price list.
- Maintain and regularly update current suppliers’ database.
- Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which they are expected to be supplied to the projects.
- Organize the collection of the required number of quotes for all relevant procurement.
- Advise the budget holder on contract allocation if relevant. Call for procurement committee meetings, take notes and document the decision-making process.
- Draft POs according to the procurement committee’s proceedings for review of the relevant manager and submit for budget holder approval.
- Collate all payment files and submit to SCM for the check before submission to budget holder and finance for payment.
- Prepare monthly summary report on the payment, identifying problems in operations and solution proposed.
- Oversee all arrangement for meetings and conferences as required, ensuring these are delivered to a high quality and cost-effectively.
- Line manage all Procurement Assistants under supervision of the position by managing performance on an ongoing basis.
- Manage supplier relationship up to the delivery of goods/completion of service.
- Follow up with finance office on outstanding payment files. In liaison with the Supply chain Manager, troubleshoot files incompleteness and/or inconsistencies.
- Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purpose.
- Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
- Carry out any other tasks required by the line manager in line with job description and capacity development plan.
Reports:
- Maintain all procurement files in an organized, accurate and up to date manner.
- Produce weekly procurement tracker and send to programs and management team at field level.
- Generate any other procurement related reports upon request (item category/donor/time/budget/base etc)
Skills And Behaviours (our Values in Practice)
Accountability:
- Accuracy and timeliness in all areas of responsibility
- High level of accuracy in work and the ability to analyse complex sets of relationships and situations.
- Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds suppliers accountable to deliver on their responsibilities.
Ambition:
- Sets ambitious and challenging goals for themselves and takes responsibility for their own personal development.
- Creating best in class function
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale
Collaboration:
- Work effectively with stakeholders to achieve common goals
- Excellent communication and interpersonal skills
- Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters
- Values diversity and different people’s perspectives, able to work cross-culturally.
Creativity:
- Designs more effective administrative system
- Develops and encourages new and innovative solutions
- Cuts away bureaucracy and encourages an entrepreneurial approach
- Willing to take disciplined risk
Integrity:
- Honest, encourages openness and transparency, builds trust and confidence
- Displays consistent excellent judgement
Qualifications And Experience
Administrative & General Skills:
- Level of education – Bachelor’s degree / HND in Procurement / Logistics, Supply Chain Management, Business Administration, Accounting or related field
- Professional international qualification in Procurement or Logistics (e,g CIPS, CILT) an added advantage
- Communication and interpersonal skill level – Excellent
- Language requirement – English and Hausa
- Level of IT literacy required – Word, Excel, PowerPoint, Email System, Internet browsing- Excellent
- Highly organised with good administration skills for order and information management, able to develop filing systems and databases to ensure an auditable trail.
- Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time
Experience Expectation:
- Desire number of years in a similar position – minimum 3 years post-NYSC
- Experience in procurement and logistics in INGO – minimum of 2 years
- Experience in a relatively insecure field-based environment
- Commitment to Save the Children values
APPLY NOW
Deadline: August 23, 2020
Job Features
Job Category | Procurement/ Purchasing |